thacker-v-phx-pastor / documents
20260327_opposition-brief_df_response-to-motion-for-limited-discovery-and-index.md
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- 1 Stephen B. Coleman (State Bar #021715) Kate E. Cox (State Bar #041001)
- 2 PIERCE COLEMAN PLLC 17851 N. 85th Street, Suite 175
- 3 Scottsdale, Arizona 85255 Tel. (602) 772-5506
- 4 Fax (877) 772-1025
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[[email protected]](mailto:[email protected])
[[email protected]](mailto:[email protected])
- 6 Attorneys for Defendants City of Phoenix and Laura Pastor
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## IN THE SUPERIOR COURT OF THE STATE OF ARIZONA IN AND FOR THE COUNTY OF MARICOPA
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Jeremy Thacker,
Plaintiff,
v.
City of Phoenix, and Laura Pastor, in her capacity as District 4 Councilwoman,
Defendants.
Discovery is strongly disfavored in special actions. And for good reason. In such proceedings, 'the speedy determination of the issue is of prime consideration.' See Riggins v. Graham , 20 Ariz. App. 196, 198 (1973). Permitting discovery stands in firm tension with goal of expediency. Nevertheless, Plaintiff seeks leave to conduct burdensome discovery, through an expansive 30(b)(6) deposition, as part of a fishing expedition to test the validity of the Defendants' response. This tactic is antithetical to the special action framework and would open the floodgates for any requestor to seek 'rare' discovery by simply alleging that a public entity's response was incomplete.
Importantly, this special action does not present a dispute over whether the Defendants, the City of Phoenix and District Four Councilwoman Laura Pastor (collectively, the 'City') have improperly withheld certain categories of documents. Instead, the issue presented is whether discovery is warranted where the City has conducted
No. CV2025-007652
## DEFENDANTS ' RESPONSE TO PLAINTIFF'S MOTION FOR LIMITED DISCOVERY AND INDEX
(Assigned to the Honorable Randall H. Warner)
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a reasonable search and represented, consistent with its legal and ethical duties, that it has made reasonable efforts to produce all responsive records within its possession, custody, and control.
Plaintiff's motion rests on unsupported speculation that additional records exist and seeks intrusive discovery that is neither necessary nor consistent with the streamlined nature of special action proceedings. The City respectfully requests that the Court deny Plaintiff's requested relief.
## FACTUAL BACKGROUND
This special action arises from two public records requests submitted by Plaintiff Jeremy Thacker to the City of Phoenix (the 'City') pursuant to Arizona's Public Records Law, A.R.S. § 39-121 et seq.
On September 30, 2023, Plaintiff submitted two requests through the City's centralized public records portal. The first request sought communications-including emails, text messages, mobile phone logs, social messaging, and other forms of communication-between members of City Council District Four and certain identified individuals and organizations. The second request sought similar categories of communications between members of City Council District Four and two additional named individuals-employees in the City's Planning Department. [City's Confirmation of Receipt of Plf.'s Public Records Request R004767-093023, attached as Exhibit 1; City's Confirmation of Receipt of Plf.'s Public Records Request R004768-093023, attached as Exhibit 2] The City acknowledged receipt of both requests that same day and assigned tracking reference numbers through its public records system. [Exhibit 1; Exhibit 2]
The City processes approximately 11,000 public records requests each year-that is more than 211 requests per week on average. The City's robust records process involves routing requests through the Public Records Division of the City's Communications Office to relevant departments and custodians to identify, search for, and produce responsive materials. As reflected in the City's standard communications to Plaintiff acknowledging his requests-communications with which Plaintiff is undoubtedly familiar, as he has filed
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a total of twenty-six public records requests with the City since July of 2023-requests are processed in accordance with A.R.S. § 39-121 et seq. and may require coordination among multiple offices. [ See Exhibit 1; Exhibit 2]
In March 2025, the City onboarded a new employee to serve as a Public Records Coordinator. This new employee brings the headcount of the Public Records Division to four. The purpose of onboarding this new employee was to bolster the Public Records Division to enable it to process requests more quickly.
On the Public Records Coordinator's first day, she received an emailed list of requesters and topics to flag to management. The purpose of this email was not to delay or deny requests, as Plaintiff postulates, but, rather, to allow monitoring where the requestor or subject matter requires particularized attention.
The City has since conducted a reasonably diligent search and produced the records responsive to both of Plaintiff's requests-431 pages of emails and eight pages of text messages. Although these records were not provided until after Plaintiff filed this special action, the City has fully complied with its obligations under A.R.S. § 39-121 et seq .
In addition, while Plaintiff questions the 'neutrality and reasonableness of the Defendant's search and response process' [Plf.'s Mot. for Limited Discovery and Index, at 4], he fails to inform this Court that after he filed this matter, the City worked cooperatively with his counsel to conduct an additional search for records. [April 2025 Email Exchange between City Attorney and Plf.'s Counsel, attached as Exhibit 3] In fact, the City's attorneys cooperated in good faith with Plaintiff's counsel to make reasonable efforts to locate the records Plaintiff sought by formulating agreed-upon search terms that went well beyond Plaintiff's initial public records requests. [ See Exhibit 3 at 4] The City's attorneys provided Plaintiff's counsel all records located during this second search.
## ARGUMENT
Arizona law favors openness and transparency, requiring a public body to promptly furnish existing records in its custody. A.R.S. § 39-121. It does not require the creation of new records, the preservation of records beyond approved retention schedules, or the
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undertaking of limitless investigative efforts to satisfy speculation that additional documents might exist. As demonstrated below, the undisputed record establishes that the City satisfied its obligations under the Arizona Public Records Act when it furnished Plaintiff with the responsive material.
## I. Discovery-Which Is Rarely Permitted in Special Actions-Is Not Justified Here Because It Is Not Necessary.
There is no right to discovery in a special action. See RPSA 7(g). Rather, 'the speedy determination of the issue is of prime consideration.' See Riggins , 20 Ariz. App. at 198. Accordingly, discovery is permitted only in exceedingly rare instances where it is absolutely necessary for the resolution of the disputed issues. 2025 Comment to RPSA 7(g). Plaintiff fails to meet this high threshold. His motion is premised not on concrete evidence of inadequate search or unlawful withholding, but on speculation and inference. Such conjecture does not justify permitting discovery-let alone the expansive form of discovery, a 30(b)(6) deposition, that he requests.
## A. Information Sought is not Relevant or of Sufficient Evidentiary Value to Warrant Discovery.
As the Arizona Court of Appeals recognized in Riggins , discovery is inappropriate where the requested information lacks sufficient evidentiary value to justify delaying the resolution of the special action. 20 Ariz. App. at 198. Here, Plaintiff argues that a material factual dispute exists regarding whether the City's search was reasonably calculated to identify responsive records. However, Plaintiff's own counsel collaborated with the City in developing the scope of the second search. [Exhibit 3] That fact significantly undermines any claim that the search methodology was unreasonably deficient or biased.
Moreover, Plaintiff's motion seeks to probe the City's internal collection and review processes rather than to obtain specific, identifiable records that allegedly exist but were not produced. Courts routinely reject such requests absent a concrete showing of a deficient process-evidence that does not exist in this matter.
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## B. Plaintiff's Evidence Does Not Demonstrate Sufficient Need for Discovery.
'Unless an appropriate showing is made on which the court in an original special action can ground its exercise of discretion to issue special orders concerning discovery, the parties are generally not entitled to discovery.' 2025 Comment to RPSA 7(g) (citing King v. Neely , 143 Ariz. 329, 331 (App. 1984) (affirming trial court's denial of discovery when there was no showing of illegality or actions in excess of power).
Plaintiff's proffered evidence does not meet this standard. That twenty months elapsed before the City provided Plaintiff with the responsive records, and that the Plaintiff's name was included on an emailed list of individuals and topics for which requests should be flagged as high profile, does not warrant the Court taking the rare step of ordering discovery. See Riggins , 20 Ariz. App. at 198 ('The trial court, after a hearing, ruled that some of the information had already been furnished to the Recipients and that the remainder of the information sought was not relevant or of sufficient evidentiary value to warrant an order compelling discovery.'). The inclusion of Plaintiff's name in an email to the Public Records Coordinator is not evidence of obstruction or obfuscation; it can just as easily be construed as demonstrating the City's commitment to take special care in processing and responding to Plaintiff's requests and the requests of other similarly frequent requestors.
Plaintiff's reliance on a February 28, 2022, email referencing text messages likewise falls short of demonstrating that this is the rare case in which discovery is necessary. The email states, in pertinent part: 'I have been texting with Laura and I would love to set up a meeting to visit with her about project at Glenrosa and Central. Could you possibly help me get that scheduled?' [Plf's Mot. at Exhibit 2] Contrary to Plaintiff's misguided insinuation, the email does not indicate that the sender texted Councilmember Pastor about the Glenrose/Central project .
Significantly, Arizona's public records law applies only to documents pertaining to official activities. As the Arizona Supreme Court has stated: '[W]e reject [the] argument
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that all e-mails generated or maintained on a government-owned computer system are automatically public records[;] [s]ome e-mails will relate solely to personal matters and will not, therefore, reflect the requisite substantial nexus with government activities.' Griffis v. Pinal Cnty. , 215 Ariz. 1, 5 (2007). Here, the February 28, 2022 email leaves unanswered the question of whether Councilmember Pastor sent or received texts that constitute public records, as opposed to messages that were personal in nature. Without more, Plaintiff's assertions are too attenuated to justify the need for discovery.
Furthermore, Plaintiff has failed to establish that the purported text messages existed at the time of his request. The City's retention schedule provides for the disposal of such messages after ninety days. [Excerpt from City's Records Retention Schedule, attached as Exhibit 4] Plaintiff submitted his request on September 30, 2023, more than nineteen months after the February 28, 2022 email, meaning that any such messages may have been lawfully destroyed. The absence of responsive text messages is, therefore, entirely consistent with lawful records management practices and does not create a factual dispute warranting discovery.
Critically, Plaintiff cannot simply will nonexistent documents into existence through the forcefulness and repetition of his requests. Nor can Plaintiff bootstrap speculation into necessity by stacking inference upon inference-first, that additional records must exist; second, that they were processed through a different workflow; and third, that that workflow was somehow unreasonable. This chain of conjecture is insufficient to justify discovery in a special action.
## C. Plaintiff's Request Is, In Substance, An Attempt to Conduct 'Discovery on Discovery.'
Much like the discovery process in the civil litigation context, Arizona's public records law operates on an honor system grounded in legal and professional obligations to produce relevant, nonprivileged information, after reasonable inquiry, that is within the
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## party's possession, custody, and control. This concept was discussed in LKQ Corp v. Kia
Motors Am., Inc. , where the court explained:
Discovery production is akin to an honor system. We trust that attorneys uphold their professional obligations and responsibilities by following the Federal Rules of Civil Procedure to produce relevant, nonprivileged information, after a reasonable inquiry, that is within their client's possession, custody, and control. As a general rule, attorneys do not secondguess each other's processes for producing responsive information. They may request more information after an initial disclosure or argue about objections, but generally they do not need a deep dive into the collection, review, and processing methodology of their opponent. If second-guessing was the norm, the whole discovery system would break down into an endless barrage of motions based on mistrust about the opponent's production. Counsel's status as an officer of the court, combined with the possibility of serious sanctions embedded in Rules 11 and 37 and other professional disciplinary measures, serve as a deterrent to lawyers from either intentionally or negligently failing to produce information. Trust in an adversarial process appears contradictory at first, but it is the bedrock of modern discovery practice and has worked well for decades.
## 345 F.R.D. 152, 156 (N.D. Ill. 2023).
Here, Plaintiff is seeking the functional equivalent of 'discovery upon discovery.' And, because the request is made in the context of a special action, it is doubly disfavored.
Plaintiff's second-guessing here is clearly unwarranted given the City's efforts to work cooperatively with his counsel to conduct a second search for records with agreedupon terms and scope. Absent specific and substantial evidence of a material failure, courts do not permit parties to conduct intrusive examinations into collection and review methodologies. Id. at 162-63. As LKQ Corp. Court properly acknowledged, if secondguessing was the norm, the whole discovery system would break down into an endless barrage of motions based on mistrust about the opponent's production. Id. at 157.
This principle is particularly compelling in a special action where the procedural framework prioritizes speed and efficiency. Allowing 'discovery on discovery' here would undermine those objectives and invite precisely the type of protracted litigation that LKQ cautions against. If a plaintiff could secure discovery merely by claiming that a public
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entity's response might be incomplete, then discovery would effectively become routine in nearly every public records case-an outcome that directly conflicts with the fundamental principle that special actions are meant to be resolved quickly and without discovery.
## II. Plaintiff's Asserted Need for Information Can Be Provided Through Less Intrusive Means.
Assuming arguendo that Plaintiff is entitled to discovery (which he is not), he should be limited to using the least intrusive means necessary to obtain relevant information. Instead, he's opted for a 30(b)(6) deposition, which is a notoriously burdensome discovery tool. Courts have explicitly acknowledged that preparing a corporate witness designee for deposition may be an onerous and burdensome task. Great American Ins. Co. of New York v. Vegas Const. Co, Inc. , 251 F.R.D. 534, 540 (D. Nev. 2008). The burden arises because the organization must identify appropriate witnesses, ensure they review all matters known or reasonably available to the organization, and prepare them to provide complete and binding testimony on behalf of the entity. See Id.
Plaintiff's request discovery is also plagued by other infirmities. Despite his purported 'evidence' of nonresponsiveness being limited to text messages sent to Councilmember Pastor, Plaintiff is requesting to depose a representative of the City on fifteen sweeping categories that span across multiple Public Records requests.
Plaintiff's request for 'limited' discovery is a misnomer, insofar as he seeks, among other things, limitless and City-wide testimony regarding:
- Policies and practices regarding records of public business on non-City-issued devices or accounts, including what steps Defendants take (if any) to capture or preserve such communications when they relate to official activity, and how Defendants determined whether such sources were implicated here.
- Retention, archiving, and deletion practices relevant to the custodians/systems searched, including any applicable retention schedules or purge cycles for email, text messaging, and collaboration tools during the relevant time period.
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Notably, these are just two of the fifteen requests, and they would apply universally to the City, a large, complex organization with more than 14,000 employees and 41 departments.
Furthermore, given the City's decentralized records-management structureinvolving multiple departments, custodians, and subject-matter experts-compliance would likely require the preparation and appearance of numerous individuals. Such an undertaking is fundamentally inconsistent with the streamlined and expedited nature of a special action while providing marginal, if any, evidentiary value.
If the Court deems discovery necessary, the City can affirmatively provide Plaintiff with information regarding efforts to retrieve and produce text messages sent or received by Councilmember Pastor by furnishing sworn declarations from relevant City employees and officials. Indeed, this was mentioned as the preferred method in Plaintiff's own legal authority: '[T]he agency may rely on affidavits or declarations that provide reasonable detail of the scope of the search.' Phoenix New Times, L.L.C. v. Arpaio , 217 Ariz. 533, 539, 177 P.3d 275, 281 (Ct. App. 2008)
If the Court determines that additional information is warranted, mechanisms that are more efficient and less intrusive than a 30(b)(6) deposition exist to provide that information. The use of such methods better aligns with the principle that discovery is rare and limited in special actions.
## III. The City Is Not Required to Provide an Index, Nor Is One Necessary.
Plaintiff's request for an index likewise lacks legal or evidentiary support. A.R.S. § 39-121.01(D)(2) provides, 'if requested, the custodian of the records of an agency shall also furnish an index of records or categories of records that have been withheld and the reasons the records or categories of records have been withheld from the requesting person. (emphasis added). The statute clarifies that for 'the purposes of this paragraph, 'agency' has the same meaning prescribed in § 41-1001 . . . .' A.R.S. § 41-1001(1) defines 'agency' as:
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any board, commission, department, officer or other administrative unit of this state, including the agency head and one or more members of the agency head or agency employees or other persons directly or indirectly purporting to act on behalf or under the authority of the agency head, whether created under the Constitution of Arizona or by enactment of the legislature. [ ] Agency does not include a political subdivision of this state . . . .
(emphasis added).
Thus, as a matter of public policy, the Legislature made a deliberate decision to spare municipalities from the burden of creating an index. This Court should not casually override this policy decision.
While the statute permits courts to order an index from a public body other than an agency in appropriate circumstances, such relief is unnecessary here because Plaintiff has failed to present any evidence that responsive records were discovered but improperly withheld.
## CONCLUSION
Plaintiff has not demonstrated that this is the rare case in which discovery is necessary in a special action. His motion is grounded in speculation, rather than evidence, seeks intrusive examination of internal processes, and would undermine the expedited framework governing special actions.
For these reasons, the City respectfully requests that the Court deny Plaintiff's Motion for Limited Discovery and Index.
RESPECTFULLY SUBMITTED this 27th day of March, 2026.
## PIERCE COLEMAN PLLC
By: /s/ Stephen B. Coleman Stephen B. Coleman Kate E. Cox 17851 N. 85 th Street, Suite 175 Scottsdale, Arizona 85255 Attorneys for Defendants
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ORIGINAL of the foregoing *e-filed with the court this 27th day of March, 2026, via AZ Turbo Court:
*The Honorable Randall H. Warner
Joshua W. Carden ROBINSON LAW OFFICES [email protected]
By: /s/
Mary Walker
Annotations by FOLIO branch
Objectives (83)
Document / Artifact (65)
Event (25)
Legal Entity (23)
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Actor / Player (20)
Forums and Venues (19)
Governmental Body (18)
Engagement Terms (13)
Location (13)
Industry (9)
uncategorized (9)
Legal Authorities (5)
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Asset Type (2)
Language (1)
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Triples (85 FOLIO-linked, 62 unlinked)
Each triple is one Subject → Predicate → Object assertion extracted from a sentence. FOLIO-linked slots show the matched ontology concept; unlinked slots show the raw text only.
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“In such proceedings, 'the speedy determination of the issue is of prime consideration.'”
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“Nevertheless, Plaintiff seeks leave to conduct burdensome discovery, through an expansive 30(b)(6) deposition, as part of a fishing expedition to test the validity of the Defendants' response.”
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this special action → present presented sent sent sent presented → a dispute over whether the Defendants , the City of Phoenix and Phoenix“Importantly, this special action does not present a dispute over whether the Defendants, the City of Phoenix and”
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Plaintiff 's motion If individual Plaintiff concept → rest on → unsupported speculation that additional records exist and seeks intrusive discovery that is neither necessary nor consistent with the streamlined nature of special action proceedings Discovery Practice“Plaintiff's motion rests on unsupported speculation that additional records exist and seeks intrusive discovery that is neither necessary nor consistent with the streamlined nature of special action proceedings.”
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The City → request requested requested requested requested requested requested requested requested requested requested requested requested → # # FACTUAL BACKGROUND FACTUAL BACKGROUND“The City respectfully requests that the Court deny Plaintiff's requested relief. ## FACTUAL BACKGROUND This special action arises from two public records requests submitted by Plaintiff Jeremy Thacker to the City of Phoenix (the 'City') pursuant to Arizona's Public Records Law, A.R.S. § 39-121 et seq. ”
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“On September 30, 2023, Plaintiff submitted two requests through the City's centralized public records portal.”
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“On September 30, 2023, Plaintiff submitted two requests through the City's centralized public records portal.”
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Plaintiff If individual Plaintiff concept → submit through → the City 's centralized public records portal Central“On September 30, 2023, Plaintiff submitted two requests through the City's centralized public records portal.”
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The first request Request concept → seek requested → text messages , mobile phone logs , social messaging , and other forms of communication - between members of City Council District Four and certain identified individuals and organizations City Council If City Council“The first request sought communications-including emails, text messages, mobile phone logs, social messaging, and other forms of communication-between members of City Council District Four and certain identified individuals and organizations.”
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The first request Request concept → seek requested → mobile phone logs , social messaging , and other forms of communication - between members of City Council District Four and certain identified individuals and organizations City Council If City Council“The first request sought communications-including emails, text messages, mobile phone logs, social messaging, and other forms of communication-between members of City Council District Four and certain identified individuals and organizations.”
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“The first request sought communications-including emails, text messages, mobile phone logs, social messaging, and other forms of communication-between members of City Council District Four and certain identified individuals and organizations.”
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The second request Request concept → seek requested → similar categories of communications between members of City Council District Four and two additional named individuals - employees in the City 's Planning Department City Council Planning Department City Council“The second request sought similar categories of communications between members of City Council District Four and two additional named individuals-employees in the City's Planning Department.”
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City 's Confirmation of Receipt of Plf . 's Public Records Request R004767 - 093023 , attached as Exhibit 1 ; City 's Confirmation of Receipt of Plf . 's Public Records Request R004768 - 093023 , attached as Exhibit 2 ] Confirmation of Receipt of Plf individual Purchase Receipt concept Request concept Exhibit concept Purchase Receipt concept Request concept Exhibit concept → assign → tracking reference numbers“[City's Confirmation of Receipt of Plf.'s Public Records Request R004767-093023, attached as Exhibit 1; City's Confirmation of Receipt of Plf.'s Public Records Request R004768-093023, attached as Exhibit 2] The City acknowledged receipt of both requests that same day and assigned tracking reference numbers through its public records system.”
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City 's Confirmation of Receipt of Plf . 's Public Records Request R004767 - 093023 , attached as Exhibit 1 ; City 's Confirmation of Receipt of Plf . 's Public Records Request R004768 - 093023 , attached as Exhibit 2 ] Confirmation of Receipt of Plf individual Purchase Receipt concept Request concept Exhibit concept Purchase Receipt concept Request concept Exhibit concept → acknowledge → receipt of both requests Purchase Receipt“[City's Confirmation of Receipt of Plf.'s Public Records Request R004767-093023, attached as Exhibit 1; City's Confirmation of Receipt of Plf.'s Public Records Request R004768-093023, attached as Exhibit 2] The City acknowledged receipt of both requests that same day and assigned tracking reference numbers through its public records system.”
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“[City's Confirmation of Receipt of Plf.'s Public Records Request R004767-093023, attached as Exhibit 1; City's Confirmation of Receipt of Plf.'s Public Records Request R004768-093023, attached as Exhibit 2] The City acknowledged receipt of both requests that same day and assigned tracking reference numbers through its public records system.”
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“[Exhibit 1; Exhibit 2] The City processes approximately 11,000 public records requests each year-that is more than 211 requests per week on average.”
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“[ See Exhibit 1; Exhibit 2] In March 2025, the City onboarded a new employee to serve as a Public Records Coordinator.”
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“[ See Exhibit 1; Exhibit 2] In March 2025, the City onboarded a new employee to serve as a Public Records Coordinator.”
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“[ See Exhibit 1; Exhibit 2] In March 2025, the City onboarded a new employee to serve as a Public Records Coordinator.”
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This new employee Employee concept → bring → the headcount of the Public Records Division the Public Records Division“This new employee brings the headcount of the Public Records Division to four.”
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The City → produce → the records responsive to both of Plaintiff 's requests-431 pages of emails If Plaintiff“The City has since conducted a reasonably diligent search and produced the records responsive to both of Plaintiff's requests-431 pages of emails and eight pages of text messages.”
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“The City has since conducted a reasonably diligent search and produced the records responsive to both of Plaintiff's requests-431 pages of emails and eight pages of text messages.”
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“In fact, the City's attorneys cooperated in good faith with Plaintiff's counsel to make reasonable efforts to locate the records Plaintiff sought by formulating agreed-upon search terms that went well beyond Plaintiff's initial public records requests.”
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“Rather, 'the speedy determination of the issue is of prime consideration.'”
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“## A. Information Sought is not Relevant or of Sufficient Evidentiary Value to Warrant Discovery. ”
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Plaintiff 's own counsel Counsel individual If individual Plaintiff concept → collaborate with → the City“However, Plaintiff's own counsel collaborated with the City in developing the scope of the second search.”
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Exhibit 3 ] Exhibit concept → undermine → any claim that the search methodology was unreasonably deficient or biased Search“[Exhibit 3] That fact significantly undermines any claim that the search methodology was unreasonably deficient or biased. ”
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That fact → undermine → any claim that the search methodology was unreasonably deficient or biased Search“[Exhibit 3] That fact significantly undermines any claim that the search methodology was unreasonably deficient or biased. ”
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1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 # # B. Plaintiff 's Evidence If individual Plaintiff concept Evidence concept → demonstrate → Sufficient Need for Discovery Discovery Practice“1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 ## B. Plaintiff's Evidence Does Not Demonstrate Sufficient Need for Discovery. ”
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the court in an original special action → ground → its exercise of discretion to issue special orders concerning discovery Discovery Practice“'Unless an appropriate showing is made on which the court in an original special action can ground its exercise of discretion to issue special orders concerning discovery, the parties are generally not entitled to discovery.'”
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Plaintiff 's proffered evidence If individual Plaintiff concept Evidence concept → meet → this standard“Plaintiff's proffered evidence does not meet this standard.”
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“at 198 ('The trial court, after a hearing, ruled that some of the information had already been furnished to the Recipients and that the remainder of the information sought was not relevant or of sufficient evidentiary value to warrant an order compelling discovery.').”
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Arizona 's public records law Arizona concept → apply to applied → documents pertaining to official activities“Significantly, Arizona's public records law applies only to documents pertaining to official activities.”
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W]e → reject rejected rejected → [ the ] argument 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 that all e - mails generated or maintained on a government - owned computer system“As the Arizona Supreme Court has stated: '[W]e reject [the] argument 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 that all e-mails generated or maintained on a government-owned computer system are automatically public records[;]”
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“As the Arizona Supreme Court has stated: '[W]e reject [the] argument 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 that all e-mails generated or maintained on a government-owned computer system are automatically public records[;]”
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“[Excerpt from City's Records Retention Schedule, attached as Exhibit 4] Plaintiff submitted his request on September 30, 2023, more than nineteen months after the February 28, 2022 email, meaning that any such messages may have been lawfully destroyed.”
-
“[Excerpt from City's Records Retention Schedule, attached as Exhibit 4] Plaintiff submitted his request on September 30, 2023, more than nineteen months after the February 28, 2022 email, meaning that any such messages may have been lawfully destroyed.”
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“[Excerpt from City's Records Retention Schedule, attached as Exhibit 4] Plaintiff submitted his request on September 30, 2023, more than nineteen months after the February 28, 2022 email, meaning that any such messages may have been lawfully destroyed.”
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The absence of responsive text messages → create → a factual dispute warranting discovery Discovery Practice“The absence of responsive text messages is, therefore, entirely consistent with lawful records management practices and does not create a factual dispute warranting discovery. ”
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“Critically, Plaintiff cannot simply will nonexistent documents into existence through the forcefulness and repetition of his requests.”
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Plaintiff If individual Plaintiff concept → will through → the forcefulness and repetition of his requests“Critically, Plaintiff cannot simply will nonexistent documents into existence through the forcefulness and repetition of his requests.”
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“## C. Plaintiff's Request Is, In Substance, An Attempt to Conduct 'Discovery on Discovery.' ”
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Arizona 's public records law Arizona concept → operate on → an honor system grounded in legal and professional obligations to produce relevant , nonprivileged information“Much like the discovery process in the civil litigation context, Arizona's public records law operates on an honor system grounded in legal and professional obligations to produce relevant, nonprivileged information, after reasonable inquiry, that is within the 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 ## party's possession, custody, and control.”
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the whole discovery system Discovery Practice concept → break into → an endless barrage of motions Motions“If second-guessing was the norm, the whole discovery system would break down into an endless barrage of motions based on mistrust about the opponent's production.”
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Counsel 's status as an officer of the court , combined with the possibility of serious sanctions embedded in Rules 11 and 37 and other professional disciplinary measures , Counsel individual Status concept Sanctions concept → serve as served served → a deterrent“Counsel's status as an officer of the court, combined with the possibility of serious sanctions embedded in Rules 11 and 37 and other professional disciplinary measures, serve as a deterrent to lawyers from either intentionally or negligently failing to produce information.”
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Counsel 's status as an officer of the court , combined with the possibility of serious sanctions embedded in Rules 11 and 37 and other professional disciplinary measures , Counsel individual Status concept Sanctions concept → serve to served served → lawyers“Counsel's status as an officer of the court, combined with the possibility of serious sanctions embedded in Rules 11 and 37 and other professional disciplinary measures, serve as a deterrent to lawyers from either intentionally or negligently failing to produce information.”
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Plaintiff If individual Plaintiff concept → seek requested → the functional equivalent of ' discovery upon discovery Discovery Practice Discovery Practice“Here, Plaintiff is seeking the functional equivalent of 'discovery upon discovery.'”
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Plaintiff 's second - guessing here If individual Plaintiff concept → be given → the City 's efforts to work cooperatively with his counsel to conduct a second search for records with agreedupon terms and scope Counsel Search“Plaintiff's second-guessing here is clearly unwarranted given the City's efforts to work cooperatively with his counsel to conduct a second search for records with agreedupon terms and scope.”
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“Absent specific and substantial evidence of a material failure, courts do not permit parties to conduct intrusive examinations into collection and review methodologies.”
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the whole discovery system Discovery Practice concept → break into → an endless barrage of motions Motions“As LKQ Corp. Court properly acknowledged, if secondguessing was the norm, the whole discovery system would break down into an endless barrage of motions based on mistrust about the opponent's production.”
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Plaintiff If individual Plaintiff concept → request Despite requested requested requested requested requested requested requested requested requested requested requested requested → his purported ' evidence ' of nonresponsiveness being limited to text messages sent to Councilmember Pastor Councilmember Pastor Evidence“Despite his purported 'evidence' of nonresponsiveness being limited to text messages sent to Councilmember Pastor, Plaintiff is requesting to depose a representative of the City on fifteen sweeping categories that span across multiple Public Records requests. ”
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Plaintiff 's request for ' limited ' discovery If individual Plaintiff concept Request concept Discovery Practice concept → be → a misnomer“Plaintiff's request for 'limited' discovery is a misnomer, insofar as he seeks, among other things, limitless and City-wide testimony regarding: - Policies and practices regarding records of public business on non-City-issued devices or accounts, including what steps Defendants take (if any) to capture or preserve such communications when they relate to official activity, and how Defendants determined whether such sources were implicated here. - Retention, archiving, and deletion practices relevant to the custodians/systems searched, including any applicable retention schedules or purge cycles for email, text messaging, and collaboration tools during the relevant time period. ”
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Plaintiff 's request for ' limited ' discovery If individual Plaintiff concept Request concept Discovery Practice concept → be among → other things , limitless and City - wide testimony“Plaintiff's request for 'limited' discovery is a misnomer, insofar as he seeks, among other things, limitless and City-wide testimony regarding: - Policies and practices regarding records of public business on non-City-issued devices or accounts, including what steps Defendants take (if any) to capture or preserve such communications when they relate to official activity, and how Defendants determined whether such sources were implicated here. - Retention, archiving, and deletion practices relevant to the custodians/systems searched, including any applicable retention schedules or purge cycles for email, text messaging, and collaboration tools during the relevant time period. ”
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“If the Court deems discovery necessary, the City can affirmatively provide Plaintiff with information regarding efforts to retrieve and produce text messages sent or received by Councilmember Pastor by furnishing sworn declarations from relevant City employees and officials.”
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Plaintiff 's request for an index If individual Plaintiff concept Request concept → lack → legal or evidentiary support“Plaintiff's request for an index likewise lacks legal or evidentiary support.”
-
“[ ] Agency does not include a political subdivision of this state . . .”
-
“Thus, as a matter of public policy, the Legislature made a deliberate decision to spare municipalities from the burden of creating an index.”
-
such relief → be → # # CONCLUSION Plaintiff has not demonstrated that this is the rare case in which discovery is necessary in a special action If Plaintiff Discovery Practice“While the statute permits courts to order an index from a public body other than an agency in appropriate circumstances, such relief is unnecessary here because Plaintiff has failed to present any evidence that responsive records were discovered but improperly withheld. ## CONCLUSION Plaintiff has not demonstrated that this is the rare case in which discovery is necessary in a special action.”
-
“While the statute permits courts to order an index from a public body other than an agency in appropriate circumstances, such relief is unnecessary here because Plaintiff has failed to present any evidence that responsive records were discovered but improperly withheld. ## CONCLUSION Plaintiff has not demonstrated that this is the rare case in which discovery is necessary in a special action.”
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“His motion is grounded in speculation, rather than evidence, seeks intrusive examination of internal processes, and would undermine the expedited framework governing special actions. ”
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the City → request For requested requested requested requested requested requested requested requested requested requested requested requested → these reasons“For these reasons, the City respectfully requests that the Court deny Plaintiff's Motion for Limited Discovery and Index. ”
-
“Discovery is strongly disfavored in special actions.”
-
discovery Discovery Practice concept → permit in → exceedingly rare instances where it is absolutely necessary for the resolution of the disputed issues“Accordingly, discovery is permitted only in exceedingly rare instances where it is absolutely necessary for the resolution of the disputed issues.”
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His motion → premise on → concrete evidence of inadequate search or unlawful withholding Evidence Search“His motion is premised not on concrete evidence of inadequate search or unlawful withholding, but on speculation and inference.”
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This concept → discuss in → LKQ Corp v. Kia Motors Am . , Inc. , where the court explained : LKQ Corp v. Discovery Practice“This concept was discussed in LKQ Corp v. Kia Motors Am., Inc. , where the court explained: Discovery production is akin to an honor system.”
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Plaintiff 's Asserted Need for Information If individual Plaintiff concept → provide Through → Less Intrusive Means“Plaintiff's Asserted Need for Information Can Be Provided Through Less Intrusive Means. ”
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“As reflected in the City's standard communications to Plaintiff acknowledging his requests-communications with which Plaintiff is undoubtedly familiar, as he has filed 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 a total of twenty-six public records requests with the City since July of 2023-requests are processed in accordance with A.R.S. § 39-121 et seq.”
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“This new employee brings the headcount of the Public Records Division to four.”
-
“for Limited Discovery and Index, at 4], he fails to inform this Court that after he filed this matter, the City worked cooperatively with his counsel to conduct an additional search for records.”
-
“In fact, the City's attorneys cooperated in good faith with Plaintiff's counsel to make reasonable efforts to locate the records Plaintiff sought by formulating agreed-upon search terms that went well beyond Plaintiff's initial public records requests.”
-
“at 198 ('The trial court, after a hearing, ruled that some of the information had already been furnished to the Recipients and that the remainder of the information sought was not relevant or of sufficient evidentiary value to warrant an order compelling discovery.').”
-
“Plaintiff's reliance on a February 28, 2022, email referencing text messages likewise falls short of demonstrating that this is the rare case in which discovery is necessary.”
-
“Without more, Plaintiff's assertions are too attenuated to justify the need for discovery. ”
-
“We trust that attorneys uphold their professional obligations and responsibilities by following the Federal Rules of Civil Procedure to produce relevant, nonprivileged information, after a reasonable inquiry, that is within their client's possession, custody, and control.”
-
They → request requested requested requested requested requested requested requested requested requested requested requested requested → more information“They may request more information after an initial disclosure or argue about objections, but generally they do not need a deep dive into the collection, review, and processing methodology of their opponent.”
-
They → request after requested requested requested requested requested requested requested requested requested requested requested requested → an initial disclosure“They may request more information after an initial disclosure or argue about objections, but generally they do not need a deep dive into the collection, review, and processing methodology of their opponent.”
-
“Trust in an adversarial process appears contradictory at first, but it is the bedrock of modern discovery practice and has worked well for decades. ## 345 F.R.D. 152, 156 (N.D. Ill. 2023). ”
-
“Trust in an adversarial process appears contradictory at first, but it is the bedrock of modern discovery practice and has worked well for decades. ## 345 F.R.D. 152, 156 (N.D. Ill. 2023). ”
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“Instead, he's opted for a 30(b)(6) deposition, which is a notoriously burdensome discovery tool.”
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they → apply to applied → the City , a large , complex organization with more than 14,000 employees and 41 departments Entity“1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Notably, these are just two of the fifteen requests, and they would apply universally to the City, a large, complex organization with more than 14,000 employees and 41 departments. ”
-
“Indeed, this was mentioned as the preferred method in Plaintiff's own legal authority: '[T]he agency may rely on affidavits or declarations that provide reasonable detail of the scope of the search.'”
-
A.R.S. § § individual A.R.S. individual → define as → 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 any board , commission , department , officer or other administrative unit of this state Commission“A.R.S. § 41-1001(1) defines 'agency' as: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 any board, commission, department, officer or other administrative unit of this state, including the agency head and one or more members of the agency head or agency employees or other persons directly or indirectly purporting to act on behalf or under the authority of the agency head, whether created under the Constitution of Arizona or by enactment of the legislature.”
-
“While the statute permits courts to order an index from a public body other than an agency in appropriate circumstances, such relief is unnecessary here because Plaintiff has failed to present any evidence that responsive records were discovered but improperly withheld. ## CONCLUSION Plaintiff has not demonstrated that this is the rare case in which discovery is necessary in a special action.”
-
he → opt for → a 30(b)(6 ) deposition , which is a notoriously burdensome discovery tool Deposition Discovery Practice“Instead, he's opted for a 30(b)(6) deposition, which is a notoriously burdensome discovery tool.”
-
“Indeed, this was mentioned as the preferred method in Plaintiff's own legal authority: '[T]he agency may rely on affidavits or declarations that provide reasonable detail of the scope of the search.'”
Unlinked triples (62)
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the speedy determination of the issue → be In → such proceedings“In such proceedings, 'the speedy determination of the issue is of prime consideration.'”
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This tactic → open → the floodgates“This tactic is antithetical to the special action framework and would open the floodgates for any requestor to seek 'rare' discovery by simply alleging that a public entity's response was incomplete. ”
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District Four Councilwoman Laura Pastor Laura Pastor individual → withhold → certain categories of documents“District Four Councilwoman Laura Pastor (collectively, the 'City') have improperly withheld certain categories of documents.”
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the ' City ' ) → withhold → certain categories of documents“District Four Councilwoman Laura Pastor (collectively, the 'City') have improperly withheld certain categories of documents.”
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The City → assign → tracking reference numbers“[City's Confirmation of Receipt of Plf.'s Public Records Request R004767-093023, attached as Exhibit 1; City's Confirmation of Receipt of Plf.'s Public Records Request R004768-093023, attached as Exhibit 2] The City acknowledged receipt of both requests that same day and assigned tracking reference numbers through its public records system.”
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The City → process → approximately 11,000 public records requests“[Exhibit 1; Exhibit 2] The City processes approximately 11,000 public records requests each year-that is more than 211 requests per week on average.”
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the City → onboarde In → March 2025“[ See Exhibit 1; Exhibit 2] In March 2025, the City onboarded a new employee to serve as a Public Records Coordinator.”
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the City → comply with → its obligations under A.R.S. § 39 - 121 et seq § A.R.S.“Although these records were not provided until after Plaintiff filed this special action, the City has fully complied with its obligations under A.R.S. § 39-121 et seq . ”
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the City 's attorneys → cooperate In → fact“In fact, the City's attorneys cooperated in good faith with Plaintiff's counsel to make reasonable efforts to locate the records Plaintiff sought by formulating agreed-upon search terms that went well beyond Plaintiff's initial public records requests.”
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- → reflect → the requisite substantial nexus“[s]ome e-mails will relate solely to personal matters and will not, therefore, reflect the requisite substantial nexus with government activities.'”
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mails → reflect → the requisite substantial nexus“[s]ome e-mails will relate solely to personal matters and will not, therefore, reflect the requisite substantial nexus with government activities.'”
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- → relate to → personal matters“[s]ome e-mails will relate solely to personal matters and will not, therefore, reflect the requisite substantial nexus with government activities.'”
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mails → relate to → personal matters“[s]ome e-mails will relate solely to personal matters and will not, therefore, reflect the requisite substantial nexus with government activities.'”
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The City 's retention schedule Retention Schedule individual → provide for → the disposal of such messages“The City's retention schedule provides for the disposal of such messages after ninety days.”
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The City 's retention schedule Retention Schedule individual → provide after → ninety days ninety days“The City's retention schedule provides for the disposal of such messages after ninety days.”
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attorneys → secondguess → each other 's processes“As a general rule, attorneys do not secondguess each other's processes for producing responsive information.”
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attorneys → secondguess As → a general rule“As a general rule, attorneys do not secondguess each other's processes for producing responsive information.”
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This principle → be in → a special action where the procedural framework prioritizes speed and efficiency“This principle is particularly compelling in a special action where the procedural framework prioritizes speed and efficiency.”
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the procedural framework → prioritize → speed and efficiency“This principle is particularly compelling in a special action where the procedural framework prioritizes speed and efficiency.”
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the procedural framework → prioritize → efficiency“This principle is particularly compelling in a special action where the procedural framework prioritizes speed and efficiency.”
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the City → provide with → information regarding efforts to retrieve and produce text messages sent or received by Councilmember Pastor by furnishing sworn declarations from relevant City employees and officials Councilmember Pastor“If the Court deems discovery necessary, the City can affirmatively provide Plaintiff with information regarding efforts to retrieve and produce text messages sent or received by Councilmember Pastor by furnishing sworn declarations from relevant City employees and officials.”
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A.R.S. § § individual A.R.S. individual → define → agency Agency“A.R.S. § 41-1001(1) defines 'agency' as: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 any board, commission, department, officer or other administrative unit of this state, including the agency head and one or more members of the agency head or agency employees or other persons directly or indirectly purporting to act on behalf or under the authority of the agency head, whether created under the Constitution of Arizona or by enactment of the legislature.”
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A.R.S. § § individual A.R.S. individual → define including → the agency head and one or more members of the agency head or agency employees or other persons Agency“A.R.S. § 41-1001(1) defines 'agency' as: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 any board, commission, department, officer or other administrative unit of this state, including the agency head and one or more members of the agency head or agency employees or other persons directly or indirectly purporting to act on behalf or under the authority of the agency head, whether created under the Constitution of Arizona or by enactment of the legislature.”
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the Legislature Legislature individual → make → a deliberate decision to spare municipalities from the burden of creating an index“Thus, as a matter of public policy, the Legislature made a deliberate decision to spare municipalities from the burden of creating an index.”
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This Court → override → this policy decision“This Court should not casually override this policy decision. ”
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RESPECTFULLY → submit → this 27th day of March , 2026“RESPECTFULLY SUBMITTED this 27th day of March, 2026. ## PIERCE COLEMAN PLLC By: /s/”
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RESPECTFULLY → submit → # # PIERCE COLEMAN PLLC PIERCE COLEMAN“RESPECTFULLY SUBMITTED this 27th day of March, 2026. ## PIERCE COLEMAN PLLC By: /s/”
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requests → flag as → high profile“That twenty months elapsed before the City provided Plaintiff with the responsive records, and that the Plaintiff's name was included on an emailed list of individuals and topics for which requests should be flagged as high profile, does not warrant the Court taking the rare step of ordering discovery.”
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categories → withhold → the records or categories of records“A.R.S. § 39-121.01(D)(2) provides, 'if requested, the custodian of the records of an agency shall also furnish an index of records or categories of records that have been withheld and the reasons the records or categories of records have been withheld from the requesting person.”
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His motion → ground in → speculation“His motion is grounded in speculation, rather than evidence, seeks intrusive examination of internal processes, and would undermine the expedited framework governing special actions. ”
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she → receive → an emailed list of requesters and topics“On the Public Records Coordinator's first day, she received an emailed list of requesters and topics to flag to management.”
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she → receive On → the Public Records Coordinator 's first day“On the Public Records Coordinator's first day, she received an emailed list of requesters and topics to flag to management.”
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It → require → the creation of new records“It does not require the creation of new records, the preservation of records beyond approved retention schedules, or the 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 undertaking of limitless investigative efforts to satisfy speculation that additional documents might exist.”
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It → require → the preservation of records beyond approved retention schedules , or the 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 undertaking of limitless investigative efforts to satisfy speculation that additional documents might exist Retention Schedule“It does not require the creation of new records, the preservation of records beyond approved retention schedules, or the 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 undertaking of limitless investigative efforts to satisfy speculation that additional documents might exist.”
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it → be for → the resolution of the disputed issues“Accordingly, discovery is permitted only in exceedingly rare instances where it is absolutely necessary for the resolution of the disputed issues.”
-
that → exist in → this matter“Courts routinely reject such requests absent a concrete showing of a deficient process-evidence that does not exist in this matter. ”
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the court in an original special action → ground on → which“'Unless an appropriate showing is made on which the court in an original special action can ground its exercise of discretion to issue special orders concerning discovery, the parties are generally not entitled to discovery.'”
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I → texte with → Laura“The email states, in pertinent part: 'I have been texting with Laura and I would love to set up a meeting to visit with her about project at Glenrosa and Central.”
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e → reflect → the requisite substantial nexus“[s]ome e-mails will relate solely to personal matters and will not, therefore, reflect the requisite substantial nexus with government activities.'”
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e → relate to → personal matters“[s]ome e-mails will relate solely to personal matters and will not, therefore, reflect the requisite substantial nexus with government activities.'”
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that → constitute → public records“Here, the February 28, 2022 email leaves unanswered the question of whether Councilmember Pastor sent or received texts that constitute public records, as opposed to messages that were personal in nature.”
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that → be in → nature“Here, the February 28, 2022 email leaves unanswered the question of whether Councilmember Pastor sent or received texts that constitute public records, as opposed to messages that were personal in nature.”
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they → need → a deep dive“They may request more information after an initial disclosure or argue about objections, but generally they do not need a deep dive into the collection, review, and processing methodology of their opponent.”
-
they → need into → the collection , review , and processing methodology of their opponent“They may request more information after an initial disclosure or argue about objections, but generally they do not need a deep dive into the collection, review, and processing methodology of their opponent.”
-
it → be → # # 345 F.R.D. 152 , 156 ( N.D. Ill. 2023 ) 345 F.R.D. 152 N.D. Ill.“Trust in an adversarial process appears contradictory at first, but it is the bedrock of modern discovery practice and has worked well for decades. ## 345 F.R.D. 152, 156 (N.D. Ill. 2023). ”
-
LKQ → caution against → that“Allowing 'discovery on discovery' here would undermine those objectives and invite precisely the type of protracted litigation that LKQ cautions against.”
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that → conflict with → the fundamental principle“If a plaintiff could secure discovery merely by claiming that a public 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 entity's response might be incomplete, then discovery would effectively become routine in nearly every public records case-an outcome that directly conflicts with the fundamental principle that special actions are meant to be resolved quickly and without discovery. ”
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that → span across → multiple Public Records requests“Despite his purported 'evidence' of nonresponsiveness being limited to text messages sent to Councilmember Pastor, Plaintiff is requesting to depose a representative of the City on fifteen sweeping categories that span across multiple Public Records requests. ”
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A.R.S. § § individual A.R.S. individual → define as → 1 2 3 4“A.R.S. § 41-1001(1) defines 'agency' as: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 any board, commission, department, officer or other administrative unit of this state, including the agency head and one or more members of the agency head or agency employees or other persons directly or indirectly purporting to act on behalf or under the authority of the agency head, whether created under the Constitution of Arizona or by enactment of the legislature.”
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A.R.S. § § individual A.R.S. individual → define as → 5 6“A.R.S. § 41-1001(1) defines 'agency' as: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 any board, commission, department, officer or other administrative unit of this state, including the agency head and one or more members of the agency head or agency employees or other persons directly or indirectly purporting to act on behalf or under the authority of the agency head, whether created under the Constitution of Arizona or by enactment of the legislature.”
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Which → permit in → Special Actions“## I. Discovery-Which Is Rarely Permitted in Special Actions-Is Not Justified Here Because It Is Not Necessary. ”
-
requests → flag for → which“That twenty months elapsed before the City provided Plaintiff with the responsive records, and that the Plaintiff's name was included on an emailed list of individuals and topics for which requests should be flagged as high profile, does not warrant the Court taking the rare step of ordering discovery.”
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they → process through → a different workflow If“Nor can Plaintiff bootstrap speculation into necessity by stacking inference upon inference-first, that additional records must exist; second, that they were processed through a different workflow; and third, that that workflow was somehow unreasonable.”
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he → fail at → 4“for Limited Discovery and Index, at 4], he fails to inform this Court that after he filed this matter, the City worked cooperatively with his counsel to conduct an additional search for records.”
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It → require → the 1 2 3 4 5 6“It does not require the creation of new records, the preservation of records beyond approved retention schedules, or the 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 undertaking of limitless investigative efforts to satisfy speculation that additional documents might exist.”
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he → be → which“Assuming arguendo that Plaintiff is entitled to discovery (which he is not), he should be limited to using the least intrusive means necessary to obtain relevant information.”
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these → be → just two of the fifteen requests If“1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Notably, these are just two of the fifteen requests, and they would apply universally to the City, a large, complex organization with more than 14,000 employees and 41 departments. ”
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[agent] → entitle → the parties“'Unless an appropriate showing is made on which the court in an original special action can ground its exercise of discretion to issue special orders concerning discovery, the parties are generally not entitled to discovery.'”
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[agent] → construe → it“The inclusion of Plaintiff's name in an email to the Public Records Coordinator is not evidence of obstruction or obfuscation; it can just as easily be construed as demonstrating the City's commitment to take special care in processing and responding to Plaintiff's requests and the requests of other similarly frequent requestors. ”
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[agent] → limit → he“Assuming arguendo that Plaintiff is entitled to discovery (which he is not), he should be limited to using the least intrusive means necessary to obtain relevant information.”
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[agent] → require → The City“The City Is Not Required to Provide an Index, Nor Is One Necessary. ”
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[agent] → withhold → that“A.R.S. § 39-121.01(D)(2) provides, 'if requested, the custodian of the records of an agency shall also furnish an index of records or categories of records that have been withheld and the reasons the records or categories of records have been withheld from the requesting person.”
Properties (104)
Words in the document that map to FOLIO predicate concepts (e.g. "dispute" → opposed, "alleges" → claim). Each row shows the text as it appears in the document, the FOLIO concept it resolves to, and the source pass that matched it.
| In document | FOLIO concept | Source · type | Conf. |
|---|---|---|---|
| "applies" | applies | aho_corasick · preferred | 0.85 |
| "approved" |
approved
alts: approved, authorized
|
aho_corasick · preferred | 0.85 |
| "concerning" |
concerning
alts: concerning, in relation to, pertaining to, regarding
|
aho_corasick · preferred | 0.85 |
| "destroyed" |
destroyed
alts: destroyed
|
aho_corasick · preferred | 0.85 |
| "filed" |
filed
alts: filed, submitted
|
aho_corasick · preferred | 0.85 |
| "filed" |
filed
alts: filed, submitted
|
aho_corasick · preferred | 0.85 |
| "filed" |
filed
alts: filed, submitted
|
aho_corasick · preferred | 0.85 |
| "filed" |
filed
alts: filed, submitted
|
aho_corasick · preferred | 0.85 |
| "opposed" |
opposed
alts: contested, disputed, opposed
|
aho_corasick · preferred | 0.85 |
| "owned" |
owned
alts: owned
|
aho_corasick · preferred | 0.85 |
| "presented" |
presented
alts: presented, submitted
|
aho_corasick · preferred | 0.85 |
| "received" |
received
alts: is awarded, is bestowed, is granted, received, was awarded, was bestowed, was granted
|
aho_corasick · preferred | 0.85 |
| "received" |
received
alts: is awarded, is bestowed, is granted, received, was awarded, was bestowed, was granted
|
aho_corasick · preferred | 0.85 |
| "received" |
received
alts: is awarded, is bestowed, is granted, received, was awarded, was bestowed, was granted
|
aho_corasick · preferred | 0.85 |
| "represented" |
represented
alts: represented
|
aho_corasick · preferred | 0.85 |
| "requested" |
requested
alts: Solicited, Sought, requested
|
aho_corasick · preferred | 0.85 |
| "requested" |
requested
alts: Solicited, Sought, requested
|
aho_corasick · preferred | 0.85 |
| "requested" |
requested
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Areas of law
None identified for this document.
Individuals
-
143 Ariz. 329
legal citation
King v. Neely, 143 Ariz. 329, 331 (vaccappomattox 1984) (affirming trial court's denial of discovery when there was no showing of illegality or actions in excess of power)
-
177 P.3d 275
legal citation
Phoenix New Times, L.L.C. v. Arpaio, 177 P.3d 275, 281 (ctappindterr 2008)
-
20 Ariz. App. 196
legal citation
Riggins v. Graham, 20 Ariz. App. 196, 198 (1973)
-
20 Ariz. App. at 198
legal citation
Riggins, 20 Ariz. App. at 198
-
215 Ariz. 1
legal citation
Griffis v. Pinal Cnty., 215 Ariz. 1, 5 (2007)
-
217 Ariz. 533
legal citation
Phoenix New Times, L.L.C. v. Arpaio, 217 Ariz. 533, 539177 P.3d 275, 281 (ctappindterr 2008)
-
251 F.R.D. 534
legal citation
York v. Vegas Const. Co, Inc., 251 F.R.D. 534, 540 (nvd 2008)
-
345 F.R.D. 152
legal citation
345 F.R.D. 152, 156 (ilnd 2023)
- February 28, 2022 named entity
- Id. legal citation
- September 30, 2023 named entity
- § legal citation
- Court of Appeals named entity
- N.D. Ill. named entity
- SUPERIOR COURT OF THE STATE OF ARIZONA IN AND FOR THE COUNTY OF MARICOPA 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Jeremy Thacker named entity
- ninety days named entity
- twenty months named entity
- If named entity
- Unless named entity
- 85255 Tel named entity
- Arpaio named entity
- FACTUAL BACKGROUND named entity
- Graham named entity
- Joshua W. Carden ROBINSON LAW named entity
- Kate E. Cox named entity
- Mary Walker named entity
- PIERCE COLEMAN named entity
- Pinal Cnty named entity
- Retention Schedule named entity
- Riggins named entity
- Stephen B. Coleman named entity
- Suite named entity
- A.R.S. named entity
- AZ Turbo Court named entity
- Agency named entity
- Asserted Need for Information Can Be Provided Through Less Intrusive Means named entity
- Central named entity
- City Council named entity
- Co, Inc. named entity
- Communications Office named entity
- Confirmation of Receipt of Plf named entity
- Councilmember Pastor named entity
- Counsel named entity
- Defendants City of named entity
- Excerpt named entity
- Glenrosa named entity
- Great American Ins. named entity
- Kia Motors Am. named entity
- King v. Neely named entity
- L.L.C. named entity
- LKQ Corp v. named entity
- LKQ Corp. Court named entity
- Laura Pastor named entity
- Legislature named entity
- Limited Discovery named entity
- N. 85th Street named entity
- New York named entity
- Phoenix named entity
- Planning Department named entity
- Recipients named entity
- Sufficient Evidentiary Value to Warrant Discovery named entity
- non-City named entity
- the Arizona Public Records Act named entity
- the Arizona Supreme Court named entity
- the Federal Rules of Civil Procedure named entity
- the Honorable Randall H. Warner named entity
- the Public Records Coordinator's named entity
- the Public Records Division named entity
Raw folio-enrich response (click to expand)
{
"id": "4a71c20d-5dc9-483a-b857-1ff87418923e",
"status": "completed",
"created_at": "2026-05-29T04:34:34.615490Z",
"updated_at": "2026-05-29T04:34:48.041963Z",
"input": {
"content": "- 1 Stephen B. Coleman (State Bar #021715) Kate E. Cox (State Bar #041001)\n- 2 PIERCE COLEMAN PLLC 17851 N. 85th Street, Suite 175\n- 3 Scottsdale, Arizona 85255 Tel. (602) 772-5506\n- 4 Fax (877) 772-1025\n\n5\n\n[[email protected]](mailto:[email protected])\n\n[[email protected]](mailto:[email protected])\n\n- 6 Attorneys for Defendants City of Phoenix and Laura Pastor\n\n7\n\n8\n\n## IN THE SUPERIOR COURT OF THE STATE OF ARIZONA IN AND FOR THE COUNTY OF MARICOPA\n\n9\n\n10\n\n11\n\n12\n\n13\n\n14\n\n15\n\n16\n\n17\n\n18\n\n19\n\n20\n\n21\n\n22\n\n23\n\n24\n\n25\n\n26\n\n27\n\n28\n\nJeremy Thacker,\n\nPlaintiff,\n\nv.\n\nCity of Phoenix, and Laura Pastor, in her capacity as District 4 Councilwoman,\n\nDefendants.\n\nDiscovery is strongly disfavored in special actions. And for good reason. In such proceedings, 'the speedy determination of the issue is of prime consideration.' See Riggins v. Graham , 20 Ariz. App. 196, 198 (1973). Permitting discovery stands in firm tension with goal of expediency. Nevertheless, Plaintiff seeks leave to conduct burdensome discovery, through an expansive 30(b)(6) deposition, as part of a fishing expedition to test the validity of the Defendants' response. This tactic is antithetical to the special action framework and would open the floodgates for any requestor to seek 'rare' discovery by simply alleging that a public entity's response was incomplete.\n\nImportantly, this special action does not present a dispute over whether the Defendants, the City of Phoenix and District Four Councilwoman Laura Pastor (collectively, the 'City') have improperly withheld certain categories of documents. Instead, the issue presented is whether discovery is warranted where the City has conducted\n\nNo. CV2025-007652\n\n## DEFENDANTS ' RESPONSE TO PLAINTIFF'S MOTION FOR LIMITED DISCOVERY AND INDEX\n\n(Assigned to the Honorable Randall H. Warner)\n\n1\n\n2\n\n3\n\n4\n\n5\n\n6\n\n7\n\n8\n\n9\n\n10\n\n11\n\n12\n\n13\n\n14\n\n15\n\n16\n\n17\n\n18\n\n19\n\n20\n\n21\n\n22\n\n23\n\n24\n\n25\n\n26\n\n27\n\n28\n\na reasonable search and represented, consistent with its legal and ethical duties, that it has made reasonable efforts to produce all responsive records within its possession, custody, and control.\n\nPlaintiff's motion rests on unsupported speculation that additional records exist and seeks intrusive discovery that is neither necessary nor consistent with the streamlined nature of special action proceedings. The City respectfully requests that the Court deny Plaintiff's requested relief.\n\n## FACTUAL BACKGROUND\n\nThis special action arises from two public records requests submitted by Plaintiff Jeremy Thacker to the City of Phoenix (the 'City') pursuant to Arizona's Public Records Law, A.R.S. \u00a7 39-121 et seq.\n\nOn September 30, 2023, Plaintiff submitted two requests through the City's centralized public records portal. The first request sought communications-including emails, text messages, mobile phone logs, social messaging, and other forms of communication-between members of City Council District Four and certain identified individuals and organizations. The second request sought similar categories of communications between members of City Council District Four and two additional named individuals-employees in the City's Planning Department. [City's Confirmation of Receipt of Plf.'s Public Records Request R004767-093023, attached as Exhibit 1; City's Confirmation of Receipt of Plf.'s Public Records Request R004768-093023, attached as Exhibit 2] The City acknowledged receipt of both requests that same day and assigned tracking reference numbers through its public records system. [Exhibit 1; Exhibit 2]\n\nThe City processes approximately 11,000 public records requests each year-that is more than 211 requests per week on average. The City's robust records process involves routing requests through the Public Records Division of the City's Communications Office to relevant departments and custodians to identify, search for, and produce responsive materials. As reflected in the City's standard communications to Plaintiff acknowledging his requests-communications with which Plaintiff is undoubtedly familiar, as he has filed\n\n1\n\n2\n\n3\n\n4\n\n5\n\n6\n\n7\n\n8\n\n9\n\n10\n\n11\n\n12\n\n13\n\n14\n\n15\n\n16\n\n17\n\n18\n\n19\n\n20\n\n21\n\n22\n\n23\n\n24\n\n25\n\n26\n\n27\n\n28\n\na total of twenty-six public records requests with the City since July of 2023-requests are processed in accordance with A.R.S. \u00a7 39-121 et seq. and may require coordination among multiple offices. [ See Exhibit 1; Exhibit 2]\n\nIn March 2025, the City onboarded a new employee to serve as a Public Records Coordinator. This new employee brings the headcount of the Public Records Division to four. The purpose of onboarding this new employee was to bolster the Public Records Division to enable it to process requests more quickly.\n\nOn the Public Records Coordinator's first day, she received an emailed list of requesters and topics to flag to management. The purpose of this email was not to delay or deny requests, as Plaintiff postulates, but, rather, to allow monitoring where the requestor or subject matter requires particularized attention.\n\nThe City has since conducted a reasonably diligent search and produced the records responsive to both of Plaintiff's requests-431 pages of emails and eight pages of text messages. Although these records were not provided until after Plaintiff filed this special action, the City has fully complied with its obligations under A.R.S. \u00a7 39-121 et seq .\n\nIn addition, while Plaintiff questions the 'neutrality and reasonableness of the Defendant's search and response process' [Plf.'s Mot. for Limited Discovery and Index, at 4], he fails to inform this Court that after he filed this matter, the City worked cooperatively with his counsel to conduct an additional search for records. [April 2025 Email Exchange between City Attorney and Plf.'s Counsel, attached as Exhibit 3] In fact, the City's attorneys cooperated in good faith with Plaintiff's counsel to make reasonable efforts to locate the records Plaintiff sought by formulating agreed-upon search terms that went well beyond Plaintiff's initial public records requests. [ See Exhibit 3 at 4] The City's attorneys provided Plaintiff's counsel all records located during this second search.\n\n## ARGUMENT\n\nArizona law favors openness and transparency, requiring a public body to promptly furnish existing records in its custody. A.R.S. \u00a7 39-121. It does not require the creation of new records, the preservation of records beyond approved retention schedules, or the\n\n1\n\n2\n\n3\n\n4\n\n5\n\n6\n\n7\n\n8\n\n9\n\n10\n\n11\n\n12\n\n13\n\n14\n\n15\n\n16\n\n17\n\n18\n\n19\n\n20\n\n21\n\n22\n\n23\n\n24\n\n25\n\n26\n\n27\n\n28\n\nundertaking of limitless investigative efforts to satisfy speculation that additional documents might exist. As demonstrated below, the undisputed record establishes that the City satisfied its obligations under the Arizona Public Records Act when it furnished Plaintiff with the responsive material.\n\n## I. Discovery-Which Is Rarely Permitted in Special Actions-Is Not Justified Here Because It Is Not Necessary.\n\nThere is no right to discovery in a special action. See RPSA 7(g). Rather, 'the speedy determination of the issue is of prime consideration.' See Riggins , 20 Ariz. App. at 198. Accordingly, discovery is permitted only in exceedingly rare instances where it is absolutely necessary for the resolution of the disputed issues. 2025 Comment to RPSA 7(g). Plaintiff fails to meet this high threshold. His motion is premised not on concrete evidence of inadequate search or unlawful withholding, but on speculation and inference. Such conjecture does not justify permitting discovery-let alone the expansive form of discovery, a 30(b)(6) deposition, that he requests.\n\n## A. Information Sought is not Relevant or of Sufficient Evidentiary Value to Warrant Discovery.\n\nAs the Arizona Court of Appeals recognized in Riggins , discovery is inappropriate where the requested information lacks sufficient evidentiary value to justify delaying the resolution of the special action. 20 Ariz. App. at 198. Here, Plaintiff argues that a material factual dispute exists regarding whether the City's search was reasonably calculated to identify responsive records. However, Plaintiff's own counsel collaborated with the City in developing the scope of the second search. [Exhibit 3] That fact significantly undermines any claim that the search methodology was unreasonably deficient or biased.\n\nMoreover, Plaintiff's motion seeks to probe the City's internal collection and review processes rather than to obtain specific, identifiable records that allegedly exist but were not produced. Courts routinely reject such requests absent a concrete showing of a deficient process-evidence that does not exist in this matter.\n\n1\n\n2\n\n3\n\n4\n\n5\n\n6\n\n7\n\n8\n\n9\n\n10\n\n11\n\n12\n\n13\n\n14\n\n15\n\n16\n\n17\n\n18\n\n19\n\n20\n\n21\n\n22\n\n23\n\n24\n\n25\n\n26\n\n27\n\n28\n\n## B. Plaintiff's Evidence Does Not Demonstrate Sufficient Need for Discovery.\n\n'Unless an appropriate showing is made on which the court in an original special action can ground its exercise of discretion to issue special orders concerning discovery, the parties are generally not entitled to discovery.' 2025 Comment to RPSA 7(g) (citing King v. Neely , 143 Ariz. 329, 331 (App. 1984) (affirming trial court's denial of discovery when there was no showing of illegality or actions in excess of power).\n\nPlaintiff's proffered evidence does not meet this standard. That twenty months elapsed before the City provided Plaintiff with the responsive records, and that the Plaintiff's name was included on an emailed list of individuals and topics for which requests should be flagged as high profile, does not warrant the Court taking the rare step of ordering discovery. See Riggins , 20 Ariz. App. at 198 ('The trial court, after a hearing, ruled that some of the information had already been furnished to the Recipients and that the remainder of the information sought was not relevant or of sufficient evidentiary value to warrant an order compelling discovery.'). The inclusion of Plaintiff's name in an email to the Public Records Coordinator is not evidence of obstruction or obfuscation; it can just as easily be construed as demonstrating the City's commitment to take special care in processing and responding to Plaintiff's requests and the requests of other similarly frequent requestors.\n\nPlaintiff's reliance on a February 28, 2022, email referencing text messages likewise falls short of demonstrating that this is the rare case in which discovery is necessary. The email states, in pertinent part: 'I have been texting with Laura and I would love to set up a meeting to visit with her about project at Glenrosa and Central. Could you possibly help me get that scheduled?' [Plf's Mot. at Exhibit 2] Contrary to Plaintiff's misguided insinuation, the email does not indicate that the sender texted Councilmember Pastor about the Glenrose/Central project .\n\nSignificantly, Arizona's public records law applies only to documents pertaining to official activities. As the Arizona Supreme Court has stated: '[W]e reject [the] argument\n\n1\n\n2\n\n3\n\n4\n\n5\n\n6\n\n7\n\n8\n\n9\n\n10\n\n11\n\n12\n\n13\n\n14\n\n15\n\n16\n\n17\n\n18\n\n19\n\n20\n\n21\n\n22\n\n23\n\n24\n\n25\n\n26\n\n27\n\n28\n\nthat all e-mails generated or maintained on a government-owned computer system are automatically public records[;] [s]ome e-mails will relate solely to personal matters and will not, therefore, reflect the requisite substantial nexus with government activities.' Griffis v. Pinal Cnty. , 215 Ariz. 1, 5 (2007). Here, the February 28, 2022 email leaves unanswered the question of whether Councilmember Pastor sent or received texts that constitute public records, as opposed to messages that were personal in nature. Without more, Plaintiff's assertions are too attenuated to justify the need for discovery.\n\nFurthermore, Plaintiff has failed to establish that the purported text messages existed at the time of his request. The City's retention schedule provides for the disposal of such messages after ninety days. [Excerpt from City's Records Retention Schedule, attached as Exhibit 4] Plaintiff submitted his request on September 30, 2023, more than nineteen months after the February 28, 2022 email, meaning that any such messages may have been lawfully destroyed. The absence of responsive text messages is, therefore, entirely consistent with lawful records management practices and does not create a factual dispute warranting discovery.\n\nCritically, Plaintiff cannot simply will nonexistent documents into existence through the forcefulness and repetition of his requests. Nor can Plaintiff bootstrap speculation into necessity by stacking inference upon inference-first, that additional records must exist; second, that they were processed through a different workflow; and third, that that workflow was somehow unreasonable. This chain of conjecture is insufficient to justify discovery in a special action.\n\n## C. Plaintiff's Request Is, In Substance, An Attempt to Conduct 'Discovery on Discovery.'\n\nMuch like the discovery process in the civil litigation context, Arizona's public records law operates on an honor system grounded in legal and professional obligations to produce relevant, nonprivileged information, after reasonable inquiry, that is within the\n\n1\n\n2\n\n3\n\n4\n\n5\n\n6\n\n7\n\n8\n\n9\n\n10\n\n11\n\n12\n\n13\n\n14\n\n15\n\n16\n\n17\n\n18\n\n19\n\n20\n\n21\n\n22\n\n23\n\n24\n\n25\n\n26\n\n27\n\n28\n\n## party's possession, custody, and control. This concept was discussed in LKQ Corp v. Kia\n\nMotors Am., Inc. , where the court explained:\n\nDiscovery production is akin to an honor system. We trust that attorneys uphold their professional obligations and responsibilities by following the Federal Rules of Civil Procedure to produce relevant, nonprivileged information, after a reasonable inquiry, that is within their client's possession, custody, and control. As a general rule, attorneys do not secondguess each other's processes for producing responsive information. They may request more information after an initial disclosure or argue about objections, but generally they do not need a deep dive into the collection, review, and processing methodology of their opponent. If second-guessing was the norm, the whole discovery system would break down into an endless barrage of motions based on mistrust about the opponent's production. Counsel's status as an officer of the court, combined with the possibility of serious sanctions embedded in Rules 11 and 37 and other professional disciplinary measures, serve as a deterrent to lawyers from either intentionally or negligently failing to produce information. Trust in an adversarial process appears contradictory at first, but it is the bedrock of modern discovery practice and has worked well for decades.\n\n## 345 F.R.D. 152, 156 (N.D. Ill. 2023).\n\nHere, Plaintiff is seeking the functional equivalent of 'discovery upon discovery.' And, because the request is made in the context of a special action, it is doubly disfavored.\n\nPlaintiff's second-guessing here is clearly unwarranted given the City's efforts to work cooperatively with his counsel to conduct a second search for records with agreedupon terms and scope. Absent specific and substantial evidence of a material failure, courts do not permit parties to conduct intrusive examinations into collection and review methodologies. Id. at 162-63. As LKQ Corp. Court properly acknowledged, if secondguessing was the norm, the whole discovery system would break down into an endless barrage of motions based on mistrust about the opponent's production. Id. at 157.\n\nThis principle is particularly compelling in a special action where the procedural framework prioritizes speed and efficiency. Allowing 'discovery on discovery' here would undermine those objectives and invite precisely the type of protracted litigation that LKQ cautions against. If a plaintiff could secure discovery merely by claiming that a public\n\n1\n\n2\n\n3\n\n4\n\n5\n\n6\n\n7\n\n8\n\n9\n\n10\n\n11\n\n12\n\n13\n\n14\n\n15\n\n16\n\n17\n\n18\n\n19\n\n20\n\n21\n\n22\n\n23\n\n24\n\n25\n\n26\n\n27\n\n28\n\nentity's response might be incomplete, then discovery would effectively become routine in nearly every public records case-an outcome that directly conflicts with the fundamental principle that special actions are meant to be resolved quickly and without discovery.\n\n## II. Plaintiff's Asserted Need for Information Can Be Provided Through Less Intrusive Means.\n\nAssuming arguendo that Plaintiff is entitled to discovery (which he is not), he should be limited to using the least intrusive means necessary to obtain relevant information. Instead, he's opted for a 30(b)(6) deposition, which is a notoriously burdensome discovery tool. Courts have explicitly acknowledged that preparing a corporate witness designee for deposition may be an onerous and burdensome task. Great American Ins. Co. of New York v. Vegas Const. Co, Inc. , 251 F.R.D. 534, 540 (D. Nev. 2008). The burden arises because the organization must identify appropriate witnesses, ensure they review all matters known or reasonably available to the organization, and prepare them to provide complete and binding testimony on behalf of the entity. See Id.\n\nPlaintiff's request discovery is also plagued by other infirmities. Despite his purported 'evidence' of nonresponsiveness being limited to text messages sent to Councilmember Pastor, Plaintiff is requesting to depose a representative of the City on fifteen sweeping categories that span across multiple Public Records requests.\n\nPlaintiff's request for 'limited' discovery is a misnomer, insofar as he seeks, among other things, limitless and City-wide testimony regarding:\n\n- Policies and practices regarding records of public business on non-City-issued devices or accounts, including what steps Defendants take (if any) to capture or preserve such communications when they relate to official activity, and how Defendants determined whether such sources were implicated here.\n- Retention, archiving, and deletion practices relevant to the custodians/systems searched, including any applicable retention schedules or purge cycles for email, text messaging, and collaboration tools during the relevant time period.\n\n1\n\n2\n\n3\n\n4\n\n5\n\n6\n\n7\n\n8\n\n9\n\n10\n\n11\n\n12\n\n13\n\n14\n\n15\n\n16\n\n17\n\n18\n\n19\n\n20\n\n21\n\n22\n\n23\n\n24\n\n25\n\n26\n\n27\n\n28\n\nNotably, these are just two of the fifteen requests, and they would apply universally to the City, a large, complex organization with more than 14,000 employees and 41 departments.\n\nFurthermore, given the City's decentralized records-management structureinvolving multiple departments, custodians, and subject-matter experts-compliance would likely require the preparation and appearance of numerous individuals. Such an undertaking is fundamentally inconsistent with the streamlined and expedited nature of a special action while providing marginal, if any, evidentiary value.\n\nIf the Court deems discovery necessary, the City can affirmatively provide Plaintiff with information regarding efforts to retrieve and produce text messages sent or received by Councilmember Pastor by furnishing sworn declarations from relevant City employees and officials. Indeed, this was mentioned as the preferred method in Plaintiff's own legal authority: '[T]he agency may rely on affidavits or declarations that provide reasonable detail of the scope of the search.' Phoenix New Times, L.L.C. v. Arpaio , 217 Ariz. 533, 539, 177 P.3d 275, 281 (Ct. App. 2008)\n\nIf the Court determines that additional information is warranted, mechanisms that are more efficient and less intrusive than a 30(b)(6) deposition exist to provide that information. The use of such methods better aligns with the principle that discovery is rare and limited in special actions.\n\n## III. The City Is Not Required to Provide an Index, Nor Is One Necessary.\n\nPlaintiff's request for an index likewise lacks legal or evidentiary support. A.R.S. \u00a7 39-121.01(D)(2) provides, 'if requested, the custodian of the records of an agency shall also furnish an index of records or categories of records that have been withheld and the reasons the records or categories of records have been withheld from the requesting person. (emphasis added). The statute clarifies that for 'the purposes of this paragraph, 'agency' has the same meaning prescribed in \u00a7 41-1001 . . . .' A.R.S. \u00a7 41-1001(1) defines 'agency' as:\n\n1\n\n2\n\n3\n\n4\n\n5\n\n6\n\n7\n\n8\n\n9\n\n10\n\n11\n\n12\n\n13\n\n14\n\n15\n\n16\n\n17\n\n18\n\n19\n\n20\n\n21\n\n22\n\n23\n\n24\n\n25\n\n26\n\n27\n\n28\n\nany board, commission, department, officer or other administrative unit of this state, including the agency head and one or more members of the agency head or agency employees or other persons directly or indirectly purporting to act on behalf or under the authority of the agency head, whether created under the Constitution of Arizona or by enactment of the legislature. [ ] Agency does not include a political subdivision of this state . . . .\n\n(emphasis added).\n\nThus, as a matter of public policy, the Legislature made a deliberate decision to spare municipalities from the burden of creating an index. This Court should not casually override this policy decision.\n\nWhile the statute permits courts to order an index from a public body other than an agency in appropriate circumstances, such relief is unnecessary here because Plaintiff has failed to present any evidence that responsive records were discovered but improperly withheld.\n\n## CONCLUSION\n\nPlaintiff has not demonstrated that this is the rare case in which discovery is necessary in a special action. His motion is grounded in speculation, rather than evidence, seeks intrusive examination of internal processes, and would undermine the expedited framework governing special actions.\n\nFor these reasons, the City respectfully requests that the Court deny Plaintiff's Motion for Limited Discovery and Index.\n\nRESPECTFULLY SUBMITTED this 27th day of March, 2026.\n\n## PIERCE COLEMAN PLLC\n\nBy: /s/ Stephen B. Coleman Stephen B. Coleman Kate E. Cox 17851 N. 85 th Street, Suite 175 Scottsdale, Arizona 85255 Attorneys for Defendants\n\n1\n\n2\n\n3\n\n4\n\n5\n\n6\n\n7\n\n8\n\n9\n\n10\n\n11\n\n12\n\n13\n\n14\n\n15\n\n16\n\n17\n\n18\n\n19\n\n20\n\n21\n\n22\n\n23\n\n24\n\n25\n\n26\n\n27\n\n28\n\nORIGINAL of the foregoing *e-filed with the court this 27th day of March, 2026, via AZ Turbo Court:\n\n*The Honorable Randall H. Warner\n\nJoshua W. Carden ROBINSON LAW OFFICES [email protected]\n\nBy: /s/\n\nMary Walker",
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"full_text": "- 1 Stephen B. Coleman (State Bar #021715) Kate E. Cox (State Bar #041001)\n- 2 PIERCE COLEMAN PLLC 17851 N. 85th Street, Suite 175\n- 3 Scottsdale, Arizona 85255 Tel. (602) 772-5506\n- 4 Fax (877) 772-1025\n\n5\n\n[[email protected]](mailto:[email protected])\n\n[[email protected]](mailto:[email protected])\n\n- 6 Attorneys for Defendants City of Phoenix and Laura Pastor\n\n7\n\n8\n\n## IN THE SUPERIOR COURT OF THE STATE OF ARIZONA IN AND FOR THE COUNTY OF MARICOPA\n\n9\n\n10\n\n11\n\n12\n\n13\n\n14\n\n15\n\n16\n\n17\n\n18\n\n19\n\n20\n\n21\n\n22\n\n23\n\n24\n\n25\n\n26\n\n27\n\n28\n\nJeremy Thacker,\n\nPlaintiff,\n\nv.\n\nCity of Phoenix, and Laura Pastor, in her capacity as District 4 Councilwoman,\n\nDefendants.\n\nDiscovery is strongly disfavored in special actions. And for good reason. In such proceedings, 'the speedy determination of the issue is of prime consideration.' See Riggins v. Graham , 20 Ariz. App. 196, 198 (1973). Permitting discovery stands in firm tension with goal of expediency. Nevertheless, Plaintiff seeks leave to conduct burdensome discovery, through an expansive 30(b)(6) deposition, as part of a fishing expedition to test the validity of the Defendants' response. This tactic is antithetical to the special action framework and would open the floodgates for any requestor to seek 'rare' discovery by simply alleging that a public entity's response was incomplete.\n\nImportantly, this special action does not present a dispute over whether the Defendants, the City of Phoenix and District Four Councilwoman Laura Pastor (collectively, the 'City') have improperly withheld certain categories of documents. Instead, the issue presented is whether discovery is warranted where the City has conducted\n\nNo. CV2025-007652\n\n## DEFENDANTS ' RESPONSE TO PLAINTIFF'S MOTION FOR LIMITED DISCOVERY AND INDEX\n\n(Assigned to the Honorable Randall H. Warner)\n\n1\n\n2\n\n3\n\n4\n\n5\n\n6\n\n7\n\n8\n\n9\n\n10\n\n11\n\n12\n\n13\n\n14\n\n15\n\n16\n\n17\n\n18\n\n19\n\n20\n\n21\n\n22\n\n23\n\n24\n\n25\n\n26\n\n27\n\n28\n\na reasonable search and represented, consistent with its legal and ethical duties, that it has made reasonable efforts to produce all responsive records within its possession, custody, and control.\n\nPlaintiff's motion rests on unsupported speculation that additional records exist and seeks intrusive discovery that is neither necessary nor consistent with the streamlined nature of special action proceedings. The City respectfully requests that the Court deny Plaintiff's requested relief.\n\n## FACTUAL BACKGROUND\n\nThis special action arises from two public records requests submitted by Plaintiff Jeremy Thacker to the City of Phoenix (the 'City') pursuant to Arizona's Public Records Law, A.R.S. \u00a7 39-121 et seq.\n\nOn September 30, 2023, Plaintiff submitted two requests through the City's centralized public records portal. The first request sought communications-including emails, text messages, mobile phone logs, social messaging, and other forms of communication-between members of City Council District Four and certain identified individuals and organizations. The second request sought similar categories of communications between members of City Council District Four and two additional named individuals-employees in the City's Planning Department. [City's Confirmation of Receipt of Plf.'s Public Records Request R004767-093023, attached as Exhibit 1; City's Confirmation of Receipt of Plf.'s Public Records Request R004768-093023, attached as Exhibit 2] The City acknowledged receipt of both requests that same day and assigned tracking reference numbers through its public records system. [Exhibit 1; Exhibit 2]\n\nThe City processes approximately 11,000 public records requests each year-that is more than 211 requests per week on average. The City's robust records process involves routing requests through the Public Records Division of the City's Communications Office to relevant departments and custodians to identify, search for, and produce responsive materials. As reflected in the City's standard communications to Plaintiff acknowledging his requests-communications with which Plaintiff is undoubtedly familiar, as he has filed\n\n1\n\n2\n\n3\n\n4\n\n5\n\n6\n\n7\n\n8\n\n9\n\n10\n\n11\n\n12\n\n13\n\n14\n\n15\n\n16\n\n17\n\n18\n\n19\n\n20\n\n21\n\n22\n\n23\n\n24\n\n25\n\n26\n\n27\n\n28\n\na total of twenty-six public records requests with the City since July of 2023-requests are processed in accordance with A.R.S. \u00a7 39-121 et seq. and may require coordination among multiple offices. [ See Exhibit 1; Exhibit 2]\n\nIn March 2025, the City onboarded a new employee to serve as a Public Records Coordinator. This new employee brings the headcount of the Public Records Division to four. The purpose of onboarding this new employee was to bolster the Public Records Division to enable it to process requests more quickly.\n\nOn the Public Records Coordinator's first day, she received an emailed list of requesters and topics to flag to management. The purpose of this email was not to delay or deny requests, as Plaintiff postulates, but, rather, to allow monitoring where the requestor or subject matter requires particularized attention.\n\nThe City has since conducted a reasonably diligent search and produced the records responsive to both of Plaintiff's requests-431 pages of emails and eight pages of text messages. Although these records were not provided until after Plaintiff filed this special action, the City has fully complied with its obligations under A.R.S. \u00a7 39-121 et seq .\n\nIn addition, while Plaintiff questions the 'neutrality and reasonableness of the Defendant's search and response process' [Plf.'s Mot. for Limited Discovery and Index, at 4], he fails to inform this Court that after he filed this matter, the City worked cooperatively with his counsel to conduct an additional search for records. [April 2025 Email Exchange between City Attorney and Plf.'s Counsel, attached as Exhibit 3] In fact, the City's attorneys cooperated in good faith with Plaintiff's counsel to make reasonable efforts to locate the records Plaintiff sought by formulating agreed-upon search terms that went well beyond Plaintiff's initial public records requests. [ See Exhibit 3 at 4] The City's attorneys provided Plaintiff's counsel all records located during this second search.\n\n## ARGUMENT\n\nArizona law favors openness and transparency, requiring a public body to promptly furnish existing records in its custody. A.R.S. \u00a7 39-121. It does not require the creation of new records, the preservation of records beyond approved retention schedules, or the\n\n1\n\n2\n\n3\n\n4\n\n5\n\n6\n\n7\n\n8\n\n9\n\n10\n\n11\n\n12\n\n13\n\n14\n\n15\n\n16\n\n17\n\n18\n\n19\n\n20\n\n21\n\n22\n\n23\n\n24\n\n25\n\n26\n\n27\n\n28\n\nundertaking of limitless investigative efforts to satisfy speculation that additional documents might exist. As demonstrated below, the undisputed record establishes that the City satisfied its obligations under the Arizona Public Records Act when it furnished Plaintiff with the responsive material.\n\n## I. Discovery-Which Is Rarely Permitted in Special Actions-Is Not Justified Here Because It Is Not Necessary.\n\nThere is no right to discovery in a special action. See RPSA 7(g). Rather, 'the speedy determination of the issue is of prime consideration.' See Riggins , 20 Ariz. App. at 198. Accordingly, discovery is permitted only in exceedingly rare instances where it is absolutely necessary for the resolution of the disputed issues. 2025 Comment to RPSA 7(g). Plaintiff fails to meet this high threshold. His motion is premised not on concrete evidence of inadequate search or unlawful withholding, but on speculation and inference. Such conjecture does not justify permitting discovery-let alone the expansive form of discovery, a 30(b)(6) deposition, that he requests.\n\n## A. Information Sought is not Relevant or of Sufficient Evidentiary Value to Warrant Discovery.\n\nAs the Arizona Court of Appeals recognized in Riggins , discovery is inappropriate where the requested information lacks sufficient evidentiary value to justify delaying the resolution of the special action. 20 Ariz. App. at 198. Here, Plaintiff argues that a material factual dispute exists regarding whether the City's search was reasonably calculated to identify responsive records. However, Plaintiff's own counsel collaborated with the City in developing the scope of the second search. [Exhibit 3] That fact significantly undermines any claim that the search methodology was unreasonably deficient or biased.\n\nMoreover, Plaintiff's motion seeks to probe the City's internal collection and review processes rather than to obtain specific, identifiable records that allegedly exist but were not produced. Courts routinely reject such requests absent a concrete showing of a deficient process-evidence that does not exist in this matter.\n\n1\n\n2\n\n3\n\n4\n\n5\n\n6\n\n7\n\n8\n\n9\n\n10\n\n11\n\n12\n\n13\n\n14\n\n15\n\n16\n\n17\n\n18\n\n19\n\n20\n\n21\n\n22\n\n23\n\n24\n\n25\n\n26\n\n27\n\n28\n\n## B. Plaintiff's Evidence Does Not Demonstrate Sufficient Need for Discovery.\n\n'Unless an appropriate showing is made on which the court in an original special action can ground its exercise of discretion to issue special orders concerning discovery, the parties are generally not entitled to discovery.' 2025 Comment to RPSA 7(g) (citing King v. Neely , 143 Ariz. 329, 331 (App. 1984) (affirming trial court's denial of discovery when there was no showing of illegality or actions in excess of power).\n\nPlaintiff's proffered evidence does not meet this standard. That twenty months elapsed before the City provided Plaintiff with the responsive records, and that the Plaintiff's name was included on an emailed list of individuals and topics for which requests should be flagged as high profile, does not warrant the Court taking the rare step of ordering discovery. See Riggins , 20 Ariz. App. at 198 ('The trial court, after a hearing, ruled that some of the information had already been furnished to the Recipients and that the remainder of the information sought was not relevant or of sufficient evidentiary value to warrant an order compelling discovery.'). The inclusion of Plaintiff's name in an email to the Public Records Coordinator is not evidence of obstruction or obfuscation; it can just as easily be construed as demonstrating the City's commitment to take special care in processing and responding to Plaintiff's requests and the requests of other similarly frequent requestors.\n\nPlaintiff's reliance on a February 28, 2022, email referencing text messages likewise falls short of demonstrating that this is the rare case in which discovery is necessary. The email states, in pertinent part: 'I have been texting with Laura and I would love to set up a meeting to visit with her about project at Glenrosa and Central. Could you possibly help me get that scheduled?' [Plf's Mot. at Exhibit 2] Contrary to Plaintiff's misguided insinuation, the email does not indicate that the sender texted Councilmember Pastor about the Glenrose/Central project .\n\nSignificantly, Arizona's public records law applies only to documents pertaining to official activities. As the Arizona Supreme Court has stated: '[W]e reject [the] argument\n\n1\n\n2\n\n3\n\n4\n\n5\n\n6\n\n7\n\n8\n\n9\n\n10\n\n11\n\n12\n\n13\n\n14\n\n15\n\n16\n\n17\n\n18\n\n19\n\n20\n\n21\n\n22\n\n23\n\n24\n\n25\n\n26\n\n27\n\n28\n\nthat all e-mails generated or maintained on a government-owned computer system are automatically public records[;] [s]ome e-mails will relate solely to personal matters and will not, therefore, reflect the requisite substantial nexus with government activities.' Griffis v. Pinal Cnty. , 215 Ariz. 1, 5 (2007). Here, the February 28, 2022 email leaves unanswered the question of whether Councilmember Pastor sent or received texts that constitute public records, as opposed to messages that were personal in nature. Without more, Plaintiff's assertions are too attenuated to justify the need for discovery.\n\nFurthermore, Plaintiff has failed to establish that the purported text messages existed at the time of his request. The City's retention schedule provides for the disposal of such messages after ninety days. [Excerpt from City's Records Retention Schedule, attached as Exhibit 4] Plaintiff submitted his request on September 30, 2023, more than nineteen months after the February 28, 2022 email, meaning that any such messages may have been lawfully destroyed. The absence of responsive text messages is, therefore, entirely consistent with lawful records management practices and does not create a factual dispute warranting discovery.\n\nCritically, Plaintiff cannot simply will nonexistent documents into existence through the forcefulness and repetition of his requests. Nor can Plaintiff bootstrap speculation into necessity by stacking inference upon inference-first, that additional records must exist; second, that they were processed through a different workflow; and third, that that workflow was somehow unreasonable. This chain of conjecture is insufficient to justify discovery in a special action.\n\n## C. Plaintiff's Request Is, In Substance, An Attempt to Conduct 'Discovery on Discovery.'\n\nMuch like the discovery process in the civil litigation context, Arizona's public records law operates on an honor system grounded in legal and professional obligations to produce relevant, nonprivileged information, after reasonable inquiry, that is within the\n\n1\n\n2\n\n3\n\n4\n\n5\n\n6\n\n7\n\n8\n\n9\n\n10\n\n11\n\n12\n\n13\n\n14\n\n15\n\n16\n\n17\n\n18\n\n19\n\n20\n\n21\n\n22\n\n23\n\n24\n\n25\n\n26\n\n27\n\n28\n\n## party's possession, custody, and control. This concept was discussed in LKQ Corp v. Kia\n\nMotors Am., Inc. , where the court explained:\n\nDiscovery production is akin to an honor system. We trust that attorneys uphold their professional obligations and responsibilities by following the Federal Rules of Civil Procedure to produce relevant, nonprivileged information, after a reasonable inquiry, that is within their client's possession, custody, and control. As a general rule, attorneys do not secondguess each other's processes for producing responsive information. They may request more information after an initial disclosure or argue about objections, but generally they do not need a deep dive into the collection, review, and processing methodology of their opponent. If second-guessing was the norm, the whole discovery system would break down into an endless barrage of motions based on mistrust about the opponent's production. Counsel's status as an officer of the court, combined with the possibility of serious sanctions embedded in Rules 11 and 37 and other professional disciplinary measures, serve as a deterrent to lawyers from either intentionally or negligently failing to produce information. Trust in an adversarial process appears contradictory at first, but it is the bedrock of modern discovery practice and has worked well for decades.\n\n## 345 F.R.D. 152, 156 (N.D. Ill. 2023).\n\nHere, Plaintiff is seeking the functional equivalent of 'discovery upon discovery.' And, because the request is made in the context of a special action, it is doubly disfavored.\n\nPlaintiff's second-guessing here is clearly unwarranted given the City's efforts to work cooperatively with his counsel to conduct a second search for records with agreedupon terms and scope. Absent specific and substantial evidence of a material failure, courts do not permit parties to conduct intrusive examinations into collection and review methodologies. Id. at 162-63. As LKQ Corp. Court properly acknowledged, if secondguessing was the norm, the whole discovery system would break down into an endless barrage of motions based on mistrust about the opponent's production. Id. at 157.\n\nThis principle is particularly compelling in a special action where the procedural framework prioritizes speed and efficiency. Allowing 'discovery on discovery' here would undermine those objectives and invite precisely the type of protracted litigation that LKQ cautions against. If a plaintiff could secure discovery merely by claiming that a public\n\n1\n\n2\n\n3\n\n4\n\n5\n\n6\n\n7\n\n8\n\n9\n\n10\n\n11\n\n12\n\n13\n\n14\n\n15\n\n16\n\n17\n\n18\n\n19\n\n20\n\n21\n\n22\n\n23\n\n24\n\n25\n\n26\n\n27\n\n28\n\nentity's response might be incomplete, then discovery would effectively become routine in nearly every public records case-an outcome that directly conflicts with the fundamental principle that special actions are meant to be resolved quickly and without discovery.\n\n## II. Plaintiff's Asserted Need for Information Can Be Provided Through Less Intrusive Means.\n\nAssuming arguendo that Plaintiff is entitled to discovery (which he is not), he should be limited to using the least intrusive means necessary to obtain relevant information. Instead, he's opted for a 30(b)(6) deposition, which is a notoriously burdensome discovery tool. Courts have explicitly acknowledged that preparing a corporate witness designee for deposition may be an onerous and burdensome task. Great American Ins. Co. of New York v. Vegas Const. Co, Inc. , 251 F.R.D. 534, 540 (D. Nev. 2008). The burden arises because the organization must identify appropriate witnesses, ensure they review all matters known or reasonably available to the organization, and prepare them to provide complete and binding testimony on behalf of the entity. See Id.\n\nPlaintiff's request discovery is also plagued by other infirmities. Despite his purported 'evidence' of nonresponsiveness being limited to text messages sent to Councilmember Pastor, Plaintiff is requesting to depose a representative of the City on fifteen sweeping categories that span across multiple Public Records requests.\n\nPlaintiff's request for 'limited' discovery is a misnomer, insofar as he seeks, among other things, limitless and City-wide testimony regarding:\n\n- Policies and practices regarding records of public business on non-City-issued devices or accounts, including what steps Defendants take (if any) to capture or preserve such communications when they relate to official activity, and how Defendants determined whether such sources were implicated here.\n- Retention, archiving, and deletion practices relevant to the custodians/systems searched, including any applicable retention schedules or purge cycles for email, text messaging, and collaboration tools during the relevant time period.\n\n1\n\n2\n\n3\n\n4\n\n5\n\n6\n\n7\n\n8\n\n9\n\n10\n\n11\n\n12\n\n13\n\n14\n\n15\n\n16\n\n17\n\n18\n\n19\n\n20\n\n21\n\n22\n\n23\n\n24\n\n25\n\n26\n\n27\n\n28\n\nNotably, these are just two of the fifteen requests, and they would apply universally to the City, a large, complex organization with more than 14,000 employees and 41 departments.\n\nFurthermore, given the City's decentralized records-management structureinvolving multiple departments, custodians, and subject-matter experts-compliance would likely require the preparation and appearance of numerous individuals. Such an undertaking is fundamentally inconsistent with the streamlined and expedited nature of a special action while providing marginal, if any, evidentiary value.\n\nIf the Court deems discovery necessary, the City can affirmatively provide Plaintiff with information regarding efforts to retrieve and produce text messages sent or received by Councilmember Pastor by furnishing sworn declarations from relevant City employees and officials. Indeed, this was mentioned as the preferred method in Plaintiff's own legal authority: '[T]he agency may rely on affidavits or declarations that provide reasonable detail of the scope of the search.' Phoenix New Times, L.L.C. v. Arpaio , 217 Ariz. 533, 539, 177 P.3d 275, 281 (Ct. App. 2008)\n\nIf the Court determines that additional information is warranted, mechanisms that are more efficient and less intrusive than a 30(b)(6) deposition exist to provide that information. The use of such methods better aligns with the principle that discovery is rare and limited in special actions.\n\n## III. The City Is Not Required to Provide an Index, Nor Is One Necessary.\n\nPlaintiff's request for an index likewise lacks legal or evidentiary support. A.R.S. \u00a7 39-121.01(D)(2) provides, 'if requested, the custodian of the records of an agency shall also furnish an index of records or categories of records that have been withheld and the reasons the records or categories of records have been withheld from the requesting person. (emphasis added). The statute clarifies that for 'the purposes of this paragraph, 'agency' has the same meaning prescribed in \u00a7 41-1001 . . . .' A.R.S. \u00a7 41-1001(1) defines 'agency' as:\n\n1\n\n2\n\n3\n\n4\n\n5\n\n6\n\n7\n\n8\n\n9\n\n10\n\n11\n\n12\n\n13\n\n14\n\n15\n\n16\n\n17\n\n18\n\n19\n\n20\n\n21\n\n22\n\n23\n\n24\n\n25\n\n26\n\n27\n\n28\n\nany board, commission, department, officer or other administrative unit of this state, including the agency head and one or more members of the agency head or agency employees or other persons directly or indirectly purporting to act on behalf or under the authority of the agency head, whether created under the Constitution of Arizona or by enactment of the legislature. [ ] Agency does not include a political subdivision of this state . . . .\n\n(emphasis added).\n\nThus, as a matter of public policy, the Legislature made a deliberate decision to spare municipalities from the burden of creating an index. This Court should not casually override this policy decision.\n\nWhile the statute permits courts to order an index from a public body other than an agency in appropriate circumstances, such relief is unnecessary here because Plaintiff has failed to present any evidence that responsive records were discovered but improperly withheld.\n\n## CONCLUSION\n\nPlaintiff has not demonstrated that this is the rare case in which discovery is necessary in a special action. His motion is grounded in speculation, rather than evidence, seeks intrusive examination of internal processes, and would undermine the expedited framework governing special actions.\n\nFor these reasons, the City respectfully requests that the Court deny Plaintiff's Motion for Limited Discovery and Index.\n\nRESPECTFULLY SUBMITTED this 27th day of March, 2026.\n\n## PIERCE COLEMAN PLLC\n\nBy: /s/ Stephen B. Coleman Stephen B. Coleman Kate E. Cox 17851 N. 85 th Street, Suite 175 Scottsdale, Arizona 85255 Attorneys for Defendants\n\n1\n\n2\n\n3\n\n4\n\n5\n\n6\n\n7\n\n8\n\n9\n\n10\n\n11\n\n12\n\n13\n\n14\n\n15\n\n16\n\n17\n\n18\n\n19\n\n20\n\n21\n\n22\n\n23\n\n24\n\n25\n\n26\n\n27\n\n28\n\nORIGINAL of the foregoing *e-filed with the court this 27th day of March, 2026, via AZ Turbo Court:\n\n*The Honorable Randall H. Warner\n\nJoshua W. Carden ROBINSON LAW OFFICES [email protected]\n\nBy: /s/\n\nMary Walker",
"chunks": [
{
"text": "- 1 Stephen B. Coleman (State Bar #021715) Kate E. Cox (State Bar #041001)\n- 2 PIERCE COLEMAN PLLC 17851 N. 85th Street, Suite 175\n- 3 Scottsdale, Arizona 85255 Tel. (602) 772-5506\n- 4 Fax (877) 772-1025\n\n5\n\n[[email protected]](mailto:[email protected])\n\n[[email protected]](mailto:[email protected])\n\n- 6 Attorneys for Defendants City of Phoenix and Laura Pastor\n\n7\n\n8\n\n## IN THE SUPERIOR COURT OF THE STATE OF ARIZONA IN AND FOR THE COUNTY OF MARICOPA\n\n9\n\n10\n\n11\n\n12\n\n13\n\n14\n\n15\n\n16\n\n17\n\n18\n\n19\n\n20\n\n21\n\n22\n\n23\n\n24\n\n25\n\n26\n\n27\n\n28\n\nJeremy Thacker,\n\nPlaintiff,\n\nv. City of Phoenix, and Laura Pastor, in her capacity as District 4 Councilwoman,\n\nDefendants. Discovery is strongly disfavored in special actions. And for good reason. In such proceedings, 'the speedy determination of the issue is of prime consideration.' See Riggins v. Graham , 20 Ariz. App. 196, 198 (1973). Permitting discovery stands in firm tension with goal of expediency. Nevertheless, Plaintiff seeks leave to conduct burdensome discovery, through an expansive 30(b)(6) deposition, as part of a fishing expedition to test the validity of the Defendants' response. This tactic is antithetical to the special action framework and would open the floodgates for any requestor to seek 'rare' discovery by simply alleging that a public entity's response was incomplete. Importantly, this special action does not present a dispute over whether the Defendants, the City of Phoenix and District Four Councilwoman Laura Pastor (collectively, the 'City') have improperly withheld certain categories of documents. Instead, the issue presented is whether discovery is warranted where the City has conducted\n\nNo. CV2025-007652\n\n## DEFENDANTS ' RESPONSE TO PLAINTIFF'S MOTION FOR LIMITED DISCOVERY AND INDEX\n\n(Assigned to the Honorable Randall H. Warner)\n\n1\n\n2\n\n3\n\n4\n\n5\n\n6\n\n7\n\n8\n\n9\n\n10\n\n11\n\n12\n\n13\n\n14\n\n15\n\n16\n\n17\n\n18\n\n19\n\n20\n\n21\n\n22\n\n23\n\n24\n\n25\n\n26\n\n27\n\n28\n\na reasonable search and represented, consistent with its legal and ethical duties, that it has made reasonable efforts to produce all responsive records within its possession, custody, and control. Plaintiff's motion rests on unsupported speculation that additional records exist and seeks intrusive discovery that is neither necessary nor consistent with the streamlined nature of special action proceedings. The City respectfully requests that the Court deny Plaintiff's requested relief.\n\n## FACTUAL BACKGROUND\n\nThis special action arises from two public records requests submitted by Plaintiff Jeremy Thacker to the City of Phoenix (the 'City') pursuant to Arizona's Public Records Law, A.R.S. \u00a7 39-121 et seq. On September 30, 2023, Plaintiff submitted two requests through the City's centralized public records portal.",
"start_offset": 0,
"end_offset": 2763,
"chunk_index": 0,
"sentences": [
"- 1 Stephen B.",
"Coleman (State Bar #021715) Kate E.",
"Cox (State Bar #041001)\n- 2 PIERCE COLEMAN PLLC 17851 N. 85th Street, Suite 175\n- 3 Scottsdale, Arizona 85255 Tel. (602) 772-5506\n- 4 Fax (877) 772-1025\n\n5\n\n[[email protected]](mailto:[email protected])\n\n[[email protected]](mailto:[email protected])\n\n- 6 Attorneys for Defendants City of Phoenix and Laura Pastor\n\n7\n\n8\n\n## IN THE SUPERIOR COURT OF THE STATE OF ARIZONA IN AND FOR THE COUNTY OF MARICOPA\n\n9\n\n10\n\n11\n\n12\n\n13\n\n14\n\n15\n\n16\n\n17\n\n18\n\n19\n\n20\n\n21\n\n22\n\n23\n\n24\n\n25\n\n26\n\n27\n\n28\n\nJeremy Thacker,\n\nPlaintiff,\n\nv.",
"City of Phoenix, and Laura Pastor, in her capacity as District 4 Councilwoman,\n\nDefendants.",
"Discovery is strongly disfavored in special actions.",
"And for good reason.",
"In such proceedings, 'the speedy determination of the issue is of prime consideration.' See Riggins v.",
"Graham , 20 Ariz.",
"App. 196, 198 (1973).",
"Permitting discovery stands in firm tension with goal of expediency.",
"Nevertheless, Plaintiff seeks leave to conduct burdensome discovery, through an expansive 30(b)(6) deposition, as part of a fishing expedition to test the validity of the Defendants' response.",
"This tactic is antithetical to the special action framework and would open the floodgates for any requestor to seek 'rare' discovery by simply alleging that a public entity's response was incomplete.",
"Importantly, this special action does not present a dispute over whether the Defendants, the City of Phoenix and District Four Councilwoman Laura Pastor (collectively, the 'City') have improperly withheld certain categories of documents.",
"Instead, the issue presented is whether discovery is warranted where the City has conducted\n\nNo.",
"CV2025-007652\n\n## DEFENDANTS ' RESPONSE TO PLAINTIFF'S MOTION FOR LIMITED DISCOVERY AND INDEX\n\n(Assigned to the Honorable Randall H.",
"Warner)\n\n1\n\n2\n\n3\n\n4\n\n5\n\n6\n\n7\n\n8\n\n9\n\n10\n\n11\n\n12\n\n13\n\n14\n\n15\n\n16\n\n17\n\n18\n\n19\n\n20\n\n21\n\n22\n\n23\n\n24\n\n25\n\n26\n\n27\n\n28\n\na reasonable search and represented, consistent with its legal and ethical duties, that it has made reasonable efforts to produce all responsive records within its possession, custody, and control.",
"Plaintiff's motion rests on unsupported speculation that additional records exist and seeks intrusive discovery that is neither necessary nor consistent with the streamlined nature of special action proceedings.",
"The City respectfully requests that the Court deny Plaintiff's requested relief.\n\n## FACTUAL BACKGROUND\n\nThis special action arises from two public records requests submitted by Plaintiff Jeremy Thacker to the City of Phoenix (the 'City') pursuant to Arizona's Public Records Law, A.R.S. \u00a7 39-121 et seq.",
"On September 30, 2023, Plaintiff submitted two requests through the City's centralized public records portal."
]
},
{
"text": "On September 30, 2023, Plaintiff submitted two requests through the City's centralized public records portal. The first request sought communications-including emails, text messages, mobile phone logs, social messaging, and other forms of communication-between members of City Council District Four and certain identified individuals and organizations. The second request sought similar categories of communications between members of City Council District Four and two additional named individuals-employees in the City's Planning Department. [City's Confirmation of Receipt of Plf.'s Public Records Request R004767-093023, attached as Exhibit 1; City's Confirmation of Receipt of Plf.'s Public Records Request R004768-093023, attached as Exhibit 2] The City acknowledged receipt of both requests that same day and assigned tracking reference numbers through its public records system. [Exhibit 1; Exhibit 2]\n\nThe City processes approximately 11,000 public records requests each year-that is more than 211 requests per week on average. The City's robust records process involves routing requests through the Public Records Division of the City's Communications Office to relevant departments and custodians to identify, search for, and produce responsive materials. As reflected in the City's standard communications to Plaintiff acknowledging his requests-communications with which Plaintiff is undoubtedly familiar, as he has filed\n\n1\n\n2\n\n3\n\n4\n\n5\n\n6\n\n7\n\n8\n\n9\n\n10\n\n11\n\n12\n\n13\n\n14\n\n15\n\n16\n\n17\n\n18\n\n19\n\n20\n\n21\n\n22\n\n23\n\n24\n\n25\n\n26\n\n27\n\n28\n\na total of twenty-six public records requests with the City since July of 2023-requests are processed in accordance with A.R.S. \u00a7 39-121 et seq. and may require coordination among multiple offices. [ See Exhibit 1; Exhibit 2]\n\nIn March 2025, the City onboarded a new employee to serve as a Public Records Coordinator. This new employee brings the headcount of the Public Records Division to four. The purpose of onboarding this new employee was to bolster the Public Records Division to enable it to process requests more quickly. On the Public Records Coordinator's first day, she received an emailed list of requesters and topics to flag to management. The purpose of this email was not to delay or deny requests, as Plaintiff postulates, but, rather, to allow monitoring where the requestor or subject matter requires particularized attention. The City has since conducted a reasonably diligent search and produced the records responsive to both of Plaintiff's requests-431 pages of emails and eight pages of text messages. Although these records were not provided until after Plaintiff filed this special action, the City has fully complied with its obligations under A.R.S. \u00a7 39-121 et seq .",
"start_offset": 2653,
"end_offset": 5388,
"chunk_index": 1,
"sentences": [
"On September 30, 2023, Plaintiff submitted two requests through the City's centralized public records portal.",
"The first request sought communications-including emails, text messages, mobile phone logs, social messaging, and other forms of communication-between members of City Council District Four and certain identified individuals and organizations.",
"The second request sought similar categories of communications between members of City Council District Four and two additional named individuals-employees in the City's Planning Department. [City's Confirmation of Receipt of Plf.'s Public Records Request R004767-093023, attached as Exhibit 1; City's Confirmation of Receipt of Plf.'s Public Records Request R004768-093023, attached as Exhibit 2] The City acknowledged receipt of both requests that same day and assigned tracking reference numbers through its public records system. [Exhibit 1; Exhibit 2]\n\nThe City processes approximately 11,000 public records requests each year-that is more than 211 requests per week on average.",
"The City's robust records process involves routing requests through the Public Records Division of the City's Communications Office to relevant departments and custodians to identify, search for, and produce responsive materials.",
"As reflected in the City's standard communications to Plaintiff acknowledging his requests-communications with which Plaintiff is undoubtedly familiar, as he has filed\n\n1\n\n2\n\n3\n\n4\n\n5\n\n6\n\n7\n\n8\n\n9\n\n10\n\n11\n\n12\n\n13\n\n14\n\n15\n\n16\n\n17\n\n18\n\n19\n\n20\n\n21\n\n22\n\n23\n\n24\n\n25\n\n26\n\n27\n\n28\n\na total of twenty-six public records requests with the City since July of 2023-requests are processed in accordance with A.R.S. \u00a7 39-121 et seq. and may require coordination among multiple offices. [ See Exhibit 1; Exhibit 2]\n\nIn March 2025, the City onboarded a new employee to serve as a Public Records Coordinator.",
"This new employee brings the headcount of the Public Records Division to four.",
"The purpose of onboarding this new employee was to bolster the Public Records Division to enable it to process requests more quickly.",
"On the Public Records Coordinator's first day, she received an emailed list of requesters and topics to flag to management.",
"The purpose of this email was not to delay or deny requests, as Plaintiff postulates, but, rather, to allow monitoring where the requestor or subject matter requires particularized attention.",
"The City has since conducted a reasonably diligent search and produced the records responsive to both of Plaintiff's requests-431 pages of emails and eight pages of text messages.",
"Although these records were not provided until after Plaintiff filed this special action, the City has fully complied with its obligations under A.R.S. \u00a7 39-121 et seq ."
]
},
{
"text": "Although these records were not provided until after Plaintiff filed this special action, the City has fully complied with its obligations under A.R.S. \u00a7 39-121 et seq . In addition, while Plaintiff questions the 'neutrality and reasonableness of the Defendant's search and response process' [Plf.'s Mot. for Limited Discovery and Index, at 4], he fails to inform this Court that after he filed this matter, the City worked cooperatively with his counsel to conduct an additional search for records. [April 2025 Email Exchange between City Attorney and Plf.'s Counsel, attached as Exhibit 3] In fact, the City's attorneys cooperated in good faith with Plaintiff's counsel to make reasonable efforts to locate the records Plaintiff sought by formulating agreed-upon search terms that went well beyond Plaintiff's initial public records requests. [ See Exhibit 3 at 4] The City's attorneys provided Plaintiff's counsel all records located during this second search.\n\n## ARGUMENT\n\nArizona law favors openness and transparency, requiring a public body to promptly furnish existing records in its custody. A.R.S. \u00a7 39-121. It does not require the creation of new records, the preservation of records beyond approved retention schedules, or the\n\n1\n\n2\n\n3\n\n4\n\n5\n\n6\n\n7\n\n8\n\n9\n\n10\n\n11\n\n12\n\n13\n\n14\n\n15\n\n16\n\n17\n\n18\n\n19\n\n20\n\n21\n\n22\n\n23\n\n24\n\n25\n\n26\n\n27\n\n28\n\nundertaking of limitless investigative efforts to satisfy speculation that additional documents might exist. As demonstrated below, the undisputed record establishes that the City satisfied its obligations under the Arizona Public Records Act when it furnished Plaintiff with the responsive material.\n\n## I. Discovery-Which Is Rarely Permitted in Special Actions-Is Not Justified Here Because It Is Not Necessary. There is no right to discovery in a special action. See RPSA 7(g). Rather, 'the speedy determination of the issue is of prime consideration.' See Riggins , 20 Ariz. App. at 198. Accordingly, discovery is permitted only in exceedingly rare instances where it is absolutely necessary for the resolution of the disputed issues. 2025 Comment to RPSA 7(g). Plaintiff fails to meet this high threshold. His motion is premised not on concrete evidence of inadequate search or unlawful withholding, but on speculation and inference. Such conjecture does not justify permitting discovery-let alone the expansive form of discovery, a 30(b)(6) deposition, that he requests.\n\n## A. Information Sought is not Relevant or of Sufficient Evidentiary Value to Warrant Discovery. As the Arizona Court of Appeals recognized in Riggins , discovery is inappropriate where the requested information lacks sufficient evidentiary value to justify delaying the resolution of the special action. 20 Ariz. App. at 198. Here, Plaintiff argues that a material factual dispute exists regarding whether the City's search was reasonably calculated to identify responsive records.",
"start_offset": 5218,
"end_offset": 8122,
"chunk_index": 2,
"sentences": [
"Although these records were not provided until after Plaintiff filed this special action, the City has fully complied with its obligations under A.R.S. \u00a7 39-121 et seq .",
"In addition, while Plaintiff questions the 'neutrality and reasonableness of the Defendant's search and response process' [Plf.'s Mot. for Limited Discovery and Index, at 4], he fails to inform this Court that after he filed this matter, the City worked cooperatively with his counsel to conduct an additional search for records. [April 2025 Email Exchange between City Attorney and Plf.'s Counsel, attached as Exhibit 3] In fact, the City's attorneys cooperated in good faith with Plaintiff's counsel to make reasonable efforts to locate the records Plaintiff sought by formulating agreed-upon search terms that went well beyond Plaintiff's initial public records requests. [ See Exhibit 3 at 4] The City's attorneys provided Plaintiff's counsel all records located during this second search.\n\n## ARGUMENT\n\nArizona law favors openness and transparency, requiring a public body to promptly furnish existing records in its custody.",
"A.R.S. \u00a7 39-121.",
"It does not require the creation of new records, the preservation of records beyond approved retention schedules, or the\n\n1\n\n2\n\n3\n\n4\n\n5\n\n6\n\n7\n\n8\n\n9\n\n10\n\n11\n\n12\n\n13\n\n14\n\n15\n\n16\n\n17\n\n18\n\n19\n\n20\n\n21\n\n22\n\n23\n\n24\n\n25\n\n26\n\n27\n\n28\n\nundertaking of limitless investigative efforts to satisfy speculation that additional documents might exist.",
"As demonstrated below, the undisputed record establishes that the City satisfied its obligations under the Arizona Public Records Act when it furnished Plaintiff with the responsive material.\n\n## I.",
"Discovery-Which Is Rarely Permitted in Special Actions-Is Not Justified Here Because It Is Not Necessary.",
"There is no right to discovery in a special action.",
"See RPSA 7(g).",
"Rather, 'the speedy determination of the issue is of prime consideration.' See Riggins , 20 Ariz.",
"App. at 198.",
"Accordingly, discovery is permitted only in exceedingly rare instances where it is absolutely necessary for the resolution of the disputed issues. 2025 Comment to RPSA 7(g).",
"Plaintiff fails to meet this high threshold.",
"His motion is premised not on concrete evidence of inadequate search or unlawful withholding, but on speculation and inference.",
"Such conjecture does not justify permitting discovery-let alone the expansive form of discovery, a 30(b)(6) deposition, that he requests.\n\n## A.",
"Information Sought is not Relevant or of Sufficient Evidentiary Value to Warrant Discovery.",
"As the Arizona Court of Appeals recognized in Riggins , discovery is inappropriate where the requested information lacks sufficient evidentiary value to justify delaying the resolution of the special action. 20 Ariz.",
"App. at 198.",
"Here, Plaintiff argues that a material factual dispute exists regarding whether the City's search was reasonably calculated to identify responsive records."
]
},
{
"text": "App. at 198. Here, Plaintiff argues that a material factual dispute exists regarding whether the City's search was reasonably calculated to identify responsive records. However, Plaintiff's own counsel collaborated with the City in developing the scope of the second search. [Exhibit 3] That fact significantly undermines any claim that the search methodology was unreasonably deficient or biased. Moreover, Plaintiff's motion seeks to probe the City's internal collection and review processes rather than to obtain specific, identifiable records that allegedly exist but were not produced. Courts routinely reject such requests absent a concrete showing of a deficient process-evidence that does not exist in this matter.\n\n1\n\n2\n\n3\n\n4\n\n5\n\n6\n\n7\n\n8\n\n9\n\n10\n\n11\n\n12\n\n13\n\n14\n\n15\n\n16\n\n17\n\n18\n\n19\n\n20\n\n21\n\n22\n\n23\n\n24\n\n25\n\n26\n\n27\n\n28\n\n## B. Plaintiff's Evidence Does Not Demonstrate Sufficient Need for Discovery.\n\n'Unless an appropriate showing is made on which the court in an original special action can ground its exercise of discretion to issue special orders concerning discovery, the parties are generally not entitled to discovery.' 2025 Comment to RPSA 7(g) (citing King v. Neely , 143 Ariz. 329, 331 (App. 1984) (affirming trial court's denial of discovery when there was no showing of illegality or actions in excess of power). Plaintiff's proffered evidence does not meet this standard. That twenty months elapsed before the City provided Plaintiff with the responsive records, and that the Plaintiff's name was included on an emailed list of individuals and topics for which requests should be flagged as high profile, does not warrant the Court taking the rare step of ordering discovery. See Riggins , 20 Ariz. App. at 198 ('The trial court, after a hearing, ruled that some of the information had already been furnished to the Recipients and that the remainder of the information sought was not relevant or of sufficient evidentiary value to warrant an order compelling discovery.'). The inclusion of Plaintiff's name in an email to the Public Records Coordinator is not evidence of obstruction or obfuscation; it can just as easily be construed as demonstrating the City's commitment to take special care in processing and responding to Plaintiff's requests and the requests of other similarly frequent requestors. Plaintiff's reliance on a February 28, 2022, email referencing text messages likewise falls short of demonstrating that this is the rare case in which discovery is necessary. The email states, in pertinent part: 'I have been texting with Laura and I would love to set up a meeting to visit with her about project at Glenrosa and Central. Could you possibly help me get that scheduled?' [Plf's Mot. at Exhibit 2] Contrary to Plaintiff's misguided insinuation, the email does not indicate that the sender texted Councilmember Pastor about the Glenrose/Central project . Significantly, Arizona's public records law applies only to documents pertaining to official activities.",
"start_offset": 7953,
"end_offset": 10949,
"chunk_index": 3,
"sentences": [
"App. at 198.",
"Here, Plaintiff argues that a material factual dispute exists regarding whether the City's search was reasonably calculated to identify responsive records.",
"However, Plaintiff's own counsel collaborated with the City in developing the scope of the second search. [Exhibit 3] That fact significantly undermines any claim that the search methodology was unreasonably deficient or biased.",
"Moreover, Plaintiff's motion seeks to probe the City's internal collection and review processes rather than to obtain specific, identifiable records that allegedly exist but were not produced.",
"Courts routinely reject such requests absent a concrete showing of a deficient process-evidence that does not exist in this matter.\n\n1\n\n2\n\n3\n\n4\n\n5\n\n6\n\n7\n\n8\n\n9\n\n10\n\n11\n\n12\n\n13\n\n14\n\n15\n\n16\n\n17\n\n18\n\n19\n\n20\n\n21\n\n22\n\n23\n\n24\n\n25\n\n26\n\n27\n\n28\n\n## B.",
"Plaintiff's Evidence Does Not Demonstrate Sufficient Need for Discovery.\n\n'Unless an appropriate showing is made on which the court in an original special action can ground its exercise of discretion to issue special orders concerning discovery, the parties are generally not entitled to discovery.' 2025 Comment to RPSA 7(g) (citing King v.",
"Neely , 143 Ariz. 329, 331 (App. 1984) (affirming trial court's denial of discovery when there was no showing of illegality or actions in excess of power).",
"Plaintiff's proffered evidence does not meet this standard.",
"That twenty months elapsed before the City provided Plaintiff with the responsive records, and that the Plaintiff's name was included on an emailed list of individuals and topics for which requests should be flagged as high profile, does not warrant the Court taking the rare step of ordering discovery.",
"See Riggins , 20 Ariz.",
"App. at 198 ('The trial court, after a hearing, ruled that some of the information had already been furnished to the Recipients and that the remainder of the information sought was not relevant or of sufficient evidentiary value to warrant an order compelling discovery.').",
"The inclusion of Plaintiff's name in an email to the Public Records Coordinator is not evidence of obstruction or obfuscation; it can just as easily be construed as demonstrating the City's commitment to take special care in processing and responding to Plaintiff's requests and the requests of other similarly frequent requestors.",
"Plaintiff's reliance on a February 28, 2022, email referencing text messages likewise falls short of demonstrating that this is the rare case in which discovery is necessary.",
"The email states, in pertinent part: 'I have been texting with Laura and I would love to set up a meeting to visit with her about project at Glenrosa and Central.",
"Could you possibly help me get that scheduled?' [Plf's Mot. at Exhibit 2] Contrary to Plaintiff's misguided insinuation, the email does not indicate that the sender texted Councilmember Pastor about the Glenrose/Central project .",
"Significantly, Arizona's public records law applies only to documents pertaining to official activities."
]
},
{
"text": "Significantly, Arizona's public records law applies only to documents pertaining to official activities. As the Arizona Supreme Court has stated: '[W]e reject [the] argument\n\n1\n\n2\n\n3\n\n4\n\n5\n\n6\n\n7\n\n8\n\n9\n\n10\n\n11\n\n12\n\n13\n\n14\n\n15\n\n16\n\n17\n\n18\n\n19\n\n20\n\n21\n\n22\n\n23\n\n24\n\n25\n\n26\n\n27\n\n28\n\nthat all e-mails generated or maintained on a government-owned computer system are automatically public records[;] [s]ome e-mails will relate solely to personal matters and will not, therefore, reflect the requisite substantial nexus with government activities.' Griffis v. Pinal Cnty. , 215 Ariz. 1, 5 (2007). Here, the February 28, 2022 email leaves unanswered the question of whether Councilmember Pastor sent or received texts that constitute public records, as opposed to messages that were personal in nature. Without more, Plaintiff's assertions are too attenuated to justify the need for discovery. Furthermore, Plaintiff has failed to establish that the purported text messages existed at the time of his request. The City's retention schedule provides for the disposal of such messages after ninety days. [Excerpt from City's Records Retention Schedule, attached as Exhibit 4] Plaintiff submitted his request on September 30, 2023, more than nineteen months after the February 28, 2022 email, meaning that any such messages may have been lawfully destroyed. The absence of responsive text messages is, therefore, entirely consistent with lawful records management practices and does not create a factual dispute warranting discovery. Critically, Plaintiff cannot simply will nonexistent documents into existence through the forcefulness and repetition of his requests. Nor can Plaintiff bootstrap speculation into necessity by stacking inference upon inference-first, that additional records must exist; second, that they were processed through a different workflow; and third, that that workflow was somehow unreasonable. This chain of conjecture is insufficient to justify discovery in a special action.\n\n## C. Plaintiff's Request Is, In Substance, An Attempt to Conduct 'Discovery on Discovery.'\n\nMuch like the discovery process in the civil litigation context, Arizona's public records law operates on an honor system grounded in legal and professional obligations to produce relevant, nonprivileged information, after reasonable inquiry, that is within the\n\n1\n\n2\n\n3\n\n4\n\n5\n\n6\n\n7\n\n8\n\n9\n\n10\n\n11\n\n12\n\n13\n\n14\n\n15\n\n16\n\n17\n\n18\n\n19\n\n20\n\n21\n\n22\n\n23\n\n24\n\n25\n\n26\n\n27\n\n28\n\n## party's possession, custody, and control. This concept was discussed in LKQ Corp v. Kia\n\nMotors Am., Inc. , where the court explained:\n\nDiscovery production is akin to an honor system. We trust that attorneys uphold their professional obligations and responsibilities by following the Federal Rules of Civil Procedure to produce relevant, nonprivileged information, after a reasonable inquiry, that is within their client's possession, custody, and control.",
"start_offset": 10844,
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"sentences": [
"Significantly, Arizona's public records law applies only to documents pertaining to official activities.",
"As the Arizona Supreme Court has stated: '[W]e reject [the] argument\n\n1\n\n2\n\n3\n\n4\n\n5\n\n6\n\n7\n\n8\n\n9\n\n10\n\n11\n\n12\n\n13\n\n14\n\n15\n\n16\n\n17\n\n18\n\n19\n\n20\n\n21\n\n22\n\n23\n\n24\n\n25\n\n26\n\n27\n\n28\n\nthat all e-mails generated or maintained on a government-owned computer system are automatically public records[;] [s]ome e-mails will relate solely to personal matters and will not, therefore, reflect the requisite substantial nexus with government activities.' Griffis v.",
"Pinal Cnty. , 215 Ariz. 1, 5 (2007).",
"Here, the February 28, 2022 email leaves unanswered the question of whether Councilmember Pastor sent or received texts that constitute public records, as opposed to messages that were personal in nature.",
"Without more, Plaintiff's assertions are too attenuated to justify the need for discovery.",
"Furthermore, Plaintiff has failed to establish that the purported text messages existed at the time of his request.",
"The City's retention schedule provides for the disposal of such messages after ninety days. [Excerpt from City's Records Retention Schedule, attached as Exhibit 4] Plaintiff submitted his request on September 30, 2023, more than nineteen months after the February 28, 2022 email, meaning that any such messages may have been lawfully destroyed.",
"The absence of responsive text messages is, therefore, entirely consistent with lawful records management practices and does not create a factual dispute warranting discovery.",
"Critically, Plaintiff cannot simply will nonexistent documents into existence through the forcefulness and repetition of his requests.",
"Nor can Plaintiff bootstrap speculation into necessity by stacking inference upon inference-first, that additional records must exist; second, that they were processed through a different workflow; and third, that that workflow was somehow unreasonable.",
"This chain of conjecture is insufficient to justify discovery in a special action.\n\n## C.",
"Plaintiff's Request Is, In Substance, An Attempt to Conduct 'Discovery on Discovery.'\n\nMuch like the discovery process in the civil litigation context, Arizona's public records law operates on an honor system grounded in legal and professional obligations to produce relevant, nonprivileged information, after reasonable inquiry, that is within the\n\n1\n\n2\n\n3\n\n4\n\n5\n\n6\n\n7\n\n8\n\n9\n\n10\n\n11\n\n12\n\n13\n\n14\n\n15\n\n16\n\n17\n\n18\n\n19\n\n20\n\n21\n\n22\n\n23\n\n24\n\n25\n\n26\n\n27\n\n28\n\n## party's possession, custody, and control.",
"This concept was discussed in LKQ Corp v.",
"Kia\n\nMotors Am., Inc. , where the court explained:\n\nDiscovery production is akin to an honor system.",
"We trust that attorneys uphold their professional obligations and responsibilities by following the Federal Rules of Civil Procedure to produce relevant, nonprivileged information, after a reasonable inquiry, that is within their client's possession, custody, and control."
]
},
{
"text": "As a general rule, attorneys do not secondguess each other's processes for producing responsive information. They may request more information after an initial disclosure or argue about objections, but generally they do not need a deep dive into the collection, review, and processing methodology of their opponent. If second-guessing was the norm, the whole discovery system would break down into an endless barrage of motions based on mistrust about the opponent's production. Counsel's status as an officer of the court, combined with the possibility of serious sanctions embedded in Rules 11 and 37 and other professional disciplinary measures, serve as a deterrent to lawyers from either intentionally or negligently failing to produce information. Trust in an adversarial process appears contradictory at first, but it is the bedrock of modern discovery practice and has worked well for decades.\n\n## 345 F.R.D. 152, 156 (N.D. Ill. 2023). Here, Plaintiff is seeking the functional equivalent of 'discovery upon discovery.' And, because the request is made in the context of a special action, it is doubly disfavored. Plaintiff's second-guessing here is clearly unwarranted given the City's efforts to work cooperatively with his counsel to conduct a second search for records with agreedupon terms and scope. Absent specific and substantial evidence of a material failure, courts do not permit parties to conduct intrusive examinations into collection and review methodologies. Id. at 162-63. As LKQ Corp. Court properly acknowledged, if secondguessing was the norm, the whole discovery system would break down into an endless barrage of motions based on mistrust about the opponent's production. Id. at 157. This principle is particularly compelling in a special action where the procedural framework prioritizes speed and efficiency. Allowing 'discovery on discovery' here would undermine those objectives and invite precisely the type of protracted litigation that LKQ cautions against. If a plaintiff could secure discovery merely by claiming that a public\n\n1\n\n2\n\n3\n\n4\n\n5\n\n6\n\n7\n\n8\n\n9\n\n10\n\n11\n\n12\n\n13\n\n14\n\n15\n\n16\n\n17\n\n18\n\n19\n\n20\n\n21\n\n22\n\n23\n\n24\n\n25\n\n26\n\n27\n\n28\n\nentity's response might be incomplete, then discovery would effectively become routine in nearly every public records case-an outcome that directly conflicts with the fundamental principle that special actions are meant to be resolved quickly and without discovery.\n\n## II. Plaintiff's Asserted Need for Information Can Be Provided Through Less Intrusive Means. Assuming arguendo that Plaintiff is entitled to discovery (which he is not), he should be limited to using the least intrusive means necessary to obtain relevant information. Instead, he's opted for a 30(b)(6) deposition, which is a notoriously burdensome discovery tool. Courts have explicitly acknowledged that preparing a corporate witness designee for deposition may be an onerous and burdensome task. Great American Ins. Co. of New York v. Vegas Const.",
"start_offset": 13758,
"end_offset": 16747,
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"As a general rule, attorneys do not secondguess each other's processes for producing responsive information.",
"They may request more information after an initial disclosure or argue about objections, but generally they do not need a deep dive into the collection, review, and processing methodology of their opponent.",
"If second-guessing was the norm, the whole discovery system would break down into an endless barrage of motions based on mistrust about the opponent's production.",
"Counsel's status as an officer of the court, combined with the possibility of serious sanctions embedded in Rules 11 and 37 and other professional disciplinary measures, serve as a deterrent to lawyers from either intentionally or negligently failing to produce information.",
"Trust in an adversarial process appears contradictory at first, but it is the bedrock of modern discovery practice and has worked well for decades.\n\n## 345 F.R.D. 152, 156 (N.D.",
"Ill. 2023).",
"Here, Plaintiff is seeking the functional equivalent of 'discovery upon discovery.' And, because the request is made in the context of a special action, it is doubly disfavored.",
"Plaintiff's second-guessing here is clearly unwarranted given the City's efforts to work cooperatively with his counsel to conduct a second search for records with agreedupon terms and scope.",
"Absent specific and substantial evidence of a material failure, courts do not permit parties to conduct intrusive examinations into collection and review methodologies.",
"Id. at 162-63.",
"As LKQ Corp.",
"Court properly acknowledged, if secondguessing was the norm, the whole discovery system would break down into an endless barrage of motions based on mistrust about the opponent's production.",
"Id. at 157.",
"This principle is particularly compelling in a special action where the procedural framework prioritizes speed and efficiency.",
"Allowing 'discovery on discovery' here would undermine those objectives and invite precisely the type of protracted litigation that LKQ cautions against.",
"If a plaintiff could secure discovery merely by claiming that a public\n\n1\n\n2\n\n3\n\n4\n\n5\n\n6\n\n7\n\n8\n\n9\n\n10\n\n11\n\n12\n\n13\n\n14\n\n15\n\n16\n\n17\n\n18\n\n19\n\n20\n\n21\n\n22\n\n23\n\n24\n\n25\n\n26\n\n27\n\n28\n\nentity's response might be incomplete, then discovery would effectively become routine in nearly every public records case-an outcome that directly conflicts with the fundamental principle that special actions are meant to be resolved quickly and without discovery.\n\n## II.",
"Plaintiff's Asserted Need for Information Can Be Provided Through Less Intrusive Means.",
"Assuming arguendo that Plaintiff is entitled to discovery (which he is not), he should be limited to using the least intrusive means necessary to obtain relevant information.",
"Instead, he's opted for a 30(b)(6) deposition, which is a notoriously burdensome discovery tool.",
"Courts have explicitly acknowledged that preparing a corporate witness designee for deposition may be an onerous and burdensome task.",
"Great American Ins.",
"Co. of New York v.",
"Vegas Const."
]
},
{
"text": "Courts have explicitly acknowledged that preparing a corporate witness designee for deposition may be an onerous and burdensome task. Great American Ins. Co. of New York v. Vegas Const. Co, Inc. , 251 F.R.D. 534, 540 (D. Nev. 2008). The burden arises because the organization must identify appropriate witnesses, ensure they review all matters known or reasonably available to the organization, and prepare them to provide complete and binding testimony on behalf of the entity. See Id. Plaintiff's request discovery is also plagued by other infirmities. Despite his purported 'evidence' of nonresponsiveness being limited to text messages sent to Councilmember Pastor, Plaintiff is requesting to depose a representative of the City on fifteen sweeping categories that span across multiple Public Records requests. Plaintiff's request for 'limited' discovery is a misnomer, insofar as he seeks, among other things, limitless and City-wide testimony regarding:\n\n- Policies and practices regarding records of public business on non-City-issued devices or accounts, including what steps Defendants take (if any) to capture or preserve such communications when they relate to official activity, and how Defendants determined whether such sources were implicated here.\n- Retention, archiving, and deletion practices relevant to the custodians/systems searched, including any applicable retention schedules or purge cycles for email, text messaging, and collaboration tools during the relevant time period.\n\n1\n\n2\n\n3\n\n4\n\n5\n\n6\n\n7\n\n8\n\n9\n\n10\n\n11\n\n12\n\n13\n\n14\n\n15\n\n16\n\n17\n\n18\n\n19\n\n20\n\n21\n\n22\n\n23\n\n24\n\n25\n\n26\n\n27\n\n28\n\nNotably, these are just two of the fifteen requests, and they would apply universally to the City, a large, complex organization with more than 14,000 employees and 41 departments. Furthermore, given the City's decentralized records-management structureinvolving multiple departments, custodians, and subject-matter experts-compliance would likely require the preparation and appearance of numerous individuals. Such an undertaking is fundamentally inconsistent with the streamlined and expedited nature of a special action while providing marginal, if any, evidentiary value. If the Court deems discovery necessary, the City can affirmatively provide Plaintiff with information regarding efforts to retrieve and produce text messages sent or received by Councilmember Pastor by furnishing sworn declarations from relevant City employees and officials. Indeed, this was mentioned as the preferred method in Plaintiff's own legal authority: '[T]he agency may rely on affidavits or declarations that provide reasonable detail of the scope of the search.' Phoenix New Times, L.L.C. v. Arpaio , 217 Ariz. 533, 539, 177 P.3d 275, 281 (Ct. App. 2008)\n\nIf the Court determines that additional information is warranted, mechanisms that are more efficient and less intrusive than a 30(b)(6) deposition exist to provide that information.",
"start_offset": 16561,
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"Courts have explicitly acknowledged that preparing a corporate witness designee for deposition may be an onerous and burdensome task.",
"Great American Ins.",
"Co. of New York v.",
"Vegas Const.",
"Co, Inc. , 251 F.R.D. 534, 540 (D.",
"Nev. 2008).",
"The burden arises because the organization must identify appropriate witnesses, ensure they review all matters known or reasonably available to the organization, and prepare them to provide complete and binding testimony on behalf of the entity.",
"See Id.",
"Plaintiff's request discovery is also plagued by other infirmities.",
"Despite his purported 'evidence' of nonresponsiveness being limited to text messages sent to Councilmember Pastor, Plaintiff is requesting to depose a representative of the City on fifteen sweeping categories that span across multiple Public Records requests.",
"Plaintiff's request for 'limited' discovery is a misnomer, insofar as he seeks, among other things, limitless and City-wide testimony regarding:\n\n- Policies and practices regarding records of public business on non-City-issued devices or accounts, including what steps Defendants take (if any) to capture or preserve such communications when they relate to official activity, and how Defendants determined whether such sources were implicated here.\n- Retention, archiving, and deletion practices relevant to the custodians/systems searched, including any applicable retention schedules or purge cycles for email, text messaging, and collaboration tools during the relevant time period.\n\n1\n\n2\n\n3\n\n4\n\n5\n\n6\n\n7\n\n8\n\n9\n\n10\n\n11\n\n12\n\n13\n\n14\n\n15\n\n16\n\n17\n\n18\n\n19\n\n20\n\n21\n\n22\n\n23\n\n24\n\n25\n\n26\n\n27\n\n28\n\nNotably, these are just two of the fifteen requests, and they would apply universally to the City, a large, complex organization with more than 14,000 employees and 41 departments.",
"Furthermore, given the City's decentralized records-management structureinvolving multiple departments, custodians, and subject-matter experts-compliance would likely require the preparation and appearance of numerous individuals.",
"Such an undertaking is fundamentally inconsistent with the streamlined and expedited nature of a special action while providing marginal, if any, evidentiary value.",
"If the Court deems discovery necessary, the City can affirmatively provide Plaintiff with information regarding efforts to retrieve and produce text messages sent or received by Councilmember Pastor by furnishing sworn declarations from relevant City employees and officials.",
"Indeed, this was mentioned as the preferred method in Plaintiff's own legal authority: '[T]he agency may rely on affidavits or declarations that provide reasonable detail of the scope of the search.' Phoenix New Times, L.L.C. v.",
"Arpaio , 217 Ariz. 533, 539, 177 P.3d 275, 281 (Ct.",
"App. 2008)\n\nIf the Court determines that additional information is warranted, mechanisms that are more efficient and less intrusive than a 30(b)(6) deposition exist to provide that information."
]
},
{
"text": "App. 2008)\n\nIf the Court determines that additional information is warranted, mechanisms that are more efficient and less intrusive than a 30(b)(6) deposition exist to provide that information. The use of such methods better aligns with the principle that discovery is rare and limited in special actions.\n\n## III. The City Is Not Required to Provide an Index, Nor Is One Necessary. Plaintiff's request for an index likewise lacks legal or evidentiary support. A.R.S. \u00a7 39-121.01(D)(2) provides, 'if requested, the custodian of the records of an agency shall also furnish an index of records or categories of records that have been withheld and the reasons the records or categories of records have been withheld from the requesting person. (emphasis added). The statute clarifies that for 'the purposes of this paragraph, 'agency' has the same meaning prescribed in \u00a7 41-1001 . . . .' A.R.S. \u00a7 41-1001(1) defines 'agency' as:\n\n1\n\n2\n\n3\n\n4\n\n5\n\n6\n\n7\n\n8\n\n9\n\n10\n\n11\n\n12\n\n13\n\n14\n\n15\n\n16\n\n17\n\n18\n\n19\n\n20\n\n21\n\n22\n\n23\n\n24\n\n25\n\n26\n\n27\n\n28\n\nany board, commission, department, officer or other administrative unit of this state, including the agency head and one or more members of the agency head or agency employees or other persons directly or indirectly purporting to act on behalf or under the authority of the agency head, whether created under the Constitution of Arizona or by enactment of the legislature. [ ] Agency does not include a political subdivision of this state . . . .\n\n(emphasis added). Thus, as a matter of public policy, the Legislature made a deliberate decision to spare municipalities from the burden of creating an index. This Court should not casually override this policy decision. While the statute permits courts to order an index from a public body other than an agency in appropriate circumstances, such relief is unnecessary here because Plaintiff has failed to present any evidence that responsive records were discovered but improperly withheld.\n\n## CONCLUSION\n\nPlaintiff has not demonstrated that this is the rare case in which discovery is necessary in a special action. His motion is grounded in speculation, rather than evidence, seeks intrusive examination of internal processes, and would undermine the expedited framework governing special actions. For these reasons, the City respectfully requests that the Court deny Plaintiff's Motion for Limited Discovery and Index. RESPECTFULLY SUBMITTED this 27th day of March, 2026.\n\n## PIERCE COLEMAN PLLC\n\nBy: /s/ Stephen B. Coleman Stephen B. Coleman Kate E. Cox 17851 N. 85 th Street, Suite 175 Scottsdale, Arizona 85255 Attorneys for Defendants\n\n1\n\n2\n\n3\n\n4\n\n5\n\n6\n\n7\n\n8\n\n9\n\n10\n\n11\n\n12\n\n13\n\n14\n\n15\n\n16\n\n17\n\n18\n\n19\n\n20\n\n21\n\n22\n\n23\n\n24\n\n25\n\n26\n\n27\n\n28\n\nORIGINAL of the foregoing *e-filed with the court this 27th day of March, 2026, via AZ Turbo Court:\n\n*The Honorable Randall H. Warner\n\nJoshua W. Carden ROBINSON LAW OFFICES [email protected]\n\nBy: /s/\n\nMary Walker",
"start_offset": 19299,
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"sentences": [
"App. 2008)\n\nIf the Court determines that additional information is warranted, mechanisms that are more efficient and less intrusive than a 30(b)(6) deposition exist to provide that information.",
"The use of such methods better aligns with the principle that discovery is rare and limited in special actions.\n\n## III.",
"The City Is Not Required to Provide an Index, Nor Is One Necessary.",
"Plaintiff's request for an index likewise lacks legal or evidentiary support.",
"A.R.S. \u00a7 39-121.01(D)(2) provides, 'if requested, the custodian of the records of an agency shall also furnish an index of records or categories of records that have been withheld and the reasons the records or categories of records have been withheld from the requesting person. (emphasis added).",
"The statute clarifies that for 'the purposes of this paragraph, 'agency' has the same meaning prescribed in \u00a7 41-1001 . . . .' A.R.S. \u00a7 41-1001(1) defines 'agency' as:\n\n1\n\n2\n\n3\n\n4\n\n5\n\n6\n\n7\n\n8\n\n9\n\n10\n\n11\n\n12\n\n13\n\n14\n\n15\n\n16\n\n17\n\n18\n\n19\n\n20\n\n21\n\n22\n\n23\n\n24\n\n25\n\n26\n\n27\n\n28\n\nany board, commission, department, officer or other administrative unit of this state, including the agency head and one or more members of the agency head or agency employees or other persons directly or indirectly purporting to act on behalf or under the authority of the agency head, whether created under the Constitution of Arizona or by enactment of the legislature. [ ] Agency does not include a political subdivision of this state . . . .\n\n(emphasis added).",
"Thus, as a matter of public policy, the Legislature made a deliberate decision to spare municipalities from the burden of creating an index.",
"This Court should not casually override this policy decision.",
"While the statute permits courts to order an index from a public body other than an agency in appropriate circumstances, such relief is unnecessary here because Plaintiff has failed to present any evidence that responsive records were discovered but improperly withheld.\n\n## CONCLUSION\n\nPlaintiff has not demonstrated that this is the rare case in which discovery is necessary in a special action.",
"His motion is grounded in speculation, rather than evidence, seeks intrusive examination of internal processes, and would undermine the expedited framework governing special actions.",
"For these reasons, the City respectfully requests that the Court deny Plaintiff's Motion for Limited Discovery and Index.",
"RESPECTFULLY SUBMITTED this 27th day of March, 2026.\n\n## PIERCE COLEMAN PLLC\n\nBy: /s/ Stephen B.",
"Coleman Stephen B.",
"Coleman Kate E.",
"Cox 17851 N. 85 th Street, Suite 175 Scottsdale, Arizona 85255 Attorneys for Defendants\n\n1\n\n2\n\n3\n\n4\n\n5\n\n6\n\n7\n\n8\n\n9\n\n10\n\n11\n\n12\n\n13\n\n14\n\n15\n\n16\n\n17\n\n18\n\n19\n\n20\n\n21\n\n22\n\n23\n\n24\n\n25\n\n26\n\n27\n\n28\n\nORIGINAL of the foregoing *e-filed with the court this 27th day of March, 2026, via AZ Turbo Court:\n\n*The Honorable Randall H.",
"Warner\n\nJoshua W.",
"Carden ROBINSON LAW OFFICES [email protected]\n\nBy: /s/\n\nMary Walker"
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"es-es": "Buena raz\u00f3n",
"es-mx": "Buena raz\u00f3n",
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{
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"concept_text": "consideration",
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"folio_label": "Consideration",
"folio_definition": "Consideration refers to the value given in exchange for a promise or performance in a legal contract, often involving the transfer of money, property, or services.",
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},
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{
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{
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"es-mx": "Exhibici\u00f3n",
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"es-es": "Negaci\u00f3n",
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"subject": "the City",
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{
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{
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{
"subject": "His motion",
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"subject": "# # A. Information Sought",
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"subject": "Exhibit 3 ]",
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"subject": "1 \n\n 2 \n\n 3 \n\n 4 \n\n 5 \n\n 6 \n\n 7 \n\n 8 \n\n 9 \n\n 10 \n\n 11 \n\n 12 \n\n 13 \n\n 14 \n\n 15 \n\n 16 \n\n 17 \n\n 18 \n\n 19 \n\n 20 \n\n 21 \n\n 22 \n\n 23 \n\n 24 \n\n 25 \n\n 26 \n\n 27 \n\n 28 \n\n # # B. Plaintiff 's Evidence",
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{
"subject": "The trial court",
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{
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},
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}
}
],
"document_type": "Unknown",
"document_type_confidence": 0.0,
"extracted_fields": {
"court": "STATE",
"confidentiality": "information",
"witness": "deposition",
"source_format": "plain_text"
}
}
},
"error": null
}